Assistant Project Administrator

Vistek; Iskandar Puteri; On-site; MYR 39,000 - 58,000; Full time

Job summary

Vistek is seeking a proactive Project Administrator to support the Project Executive and drive timely progress on assigned tasks. You will organize documentation, compile data from multiple sources, and prepare essential drawings for submissions to authorities.

You will liaise with relevant officers and maintain records, ensuring accurate tracking of submissions and payments. Fresh graduates are welcome to apply for this onsite role.

Qualifications

• Diploma or Degree in Civil Engineering, Construction Management, Architecture, or a related field.
• Candidates with relevant project administration or construction industry experience are encouraged to apply.
• Fresh graduates with relevant qualifications are welcome to apply.

Responsibilities

• Assist the Project Executive and lead on assigned project activities, ensuring timely follow-up and keeping supervisors informed of progress.
• Organize, maintain, and file project documentation, data, and records in the respective directories.
• Gather, compile, track, and report project-related information from multiple sources, including submissions to authorities and payment records.
• Prepare TCP (Traffic Control Plan) and other project-related drawings for checking and submission to authorities.
• Liaise with officers and authorities regarding submission and follow-up of applications.
• Monitor the status of submissions and applications and provide timely updates to the team.
• Perform other duties as assigned by Management or the Project Executive.

Skills

AutoCAD

MS Excel

PowerPoint

Organizational skills

Communication

Education

Civil Engineering degree

Experience in project administration

Fresh graduates welcome

Job description

Assist the Project Executive and take the lead on assigned project activities, ensuring timely follow-up and keeping supervisors informed of project progress.

Organize, maintain, and properly file project documentation, data, and records in the respective file directories.

Gather, compile, track, and report project-related information from multiple sources, including submissions and applications to relevant authorities and payment records.

Prepare TCP (Traffic Control Plan) and other project-related drawings for checking, review, and submission to the relevant officers and/or authorities.

Liaise with relevant officers and authorities regarding the submission and follow-up of applications.

Monitor the status of submissions and applications and provide timely updates to the relevant team members.

Perform any other duties and tasks as assigned by Management or the Project Executive.

Key Responsibilities:

• Assist the Project Executive and take the lead on assigned project activities, ensuring timely follow-up and keeping supervisors informed of project progress.
• Organize, maintain, and properly file project documentation, data, and records in the respective file directories.
• Gather, compile, track, and report project-related information from multiple sources, including submissions and applications to relevant authorities and payment records.
• Prepare TCP (Traffic Control Plan) and other project-related drawings for checking, review, and submission to the relevant officers and/or authorities.
• Liaise with relevant officers and authorities regarding the submission and follow-up of applications.
• Monitor the status of submissions and applications and provide timely updates to the relevant team members.
• Perform any other duties and tasks as assigned by Management or the Project Executive.

Education

• Diploma or Degree in Civil Engineering, Construction Management, Architecture, or a related field.
• Candidates with relevant project administration or construction industry experience are encouraged to apply.
• Fresh graduates with relevant qualifications are welcome to apply.

Skills & Requirements

• Proficient in AutoCAD.
• Good knowledge of Microsoft Office, particularly Microsoft Excel and PowerPoint.
• Good organizational and documentation skills.
• Able to work independently and coordinate effectively with project teams and relevant authorities.
• Good communication, coordination, and follow-up skills.