PROJECT ADMIN EXECUTIVE (CIVIL ENGINEERING - CONSTRUCTION)

SP BINA BUILDERS (M) SDN BHD; Seremban; On-site; MYR 28,000 - 42,000; Full time

Job summary

SP BINA BUILDERS (M) SDN BHD is seeking a Project Admin Executive (Civil Engineering - Construction) in Negeri Sembilan, Seremban to support the Project Team and ensure smooth day-to-day operations. You will handle project documents, reporting and coordination with subcontractors and suppliers.

Ideal candidates have a civil engineering-related qualification and 1–2 years of project administration experience, with strong MS Office skills and good communication and organisational abilities.

Qualifications

• Diploma/Degree in Civil Engineering, Management, Construction Management or related field.
• 1–2 years of experience in project administration, construction administration or a similar role is preferred.
• Fresh graduates with relevant experience/internship are encouraged to apply.
• Proficient in Microsoft Office, especially Word and Excel.
• Good documentation, filing and organisational skills.
• Good communication and coordination skills.
• Able to multitask, work independently and meet deadlines.
• Detail-oriented and responsible in handling project documents.
• Experience in the construction/property industry will be an advantage.

Responsibilities

• Provide administrative support to the Project Team and ensure smooth day-to-day project operations.
• Prepare, organise and maintain project documents, records and correspondence.
• Assist in preparing project reports, meeting minutes, letters, memos and other documentation.
• Manage and update project filing systems, both physical and electronic.
• Coordinate and follow up with project team, subcontractors, suppliers and other relevant parties.
• Assist in monitoring project documents, submissions, approvals and deadlines.
• Prepare Purchase Orders (PO), Delivery Orders (DO), invoices and other project-related documents when required.
• Assist with project cost tracking, payment documentation and basic administrative records.
• Maintain records of site attendance, manpower, material deliveries and other project-related information.
• Arrange meetings, site visits and appointments for the Project Team.
• Handle incoming and outgoing correspondence related to projects.
• Able to provide reporting to management using dashboard reporting.
• Experience in tendering process.

Skills

Communication

Coordination

Multitasking

Detail-oriented

Time management

Education

Diploma/Degree in Civil Engineering, Management, Construction Management or related field

Tools

Microsoft Office

Job description

PROJECT ADMIN EXECUTIVE (CIVIL ENGINEERING - CONSTRUCTION)

Provide administrative support to the Project Team and ensure smooth day-to-day project operations.

• Prepare, organise and maintain project documents, records and correspondence
• Assist in preparing project reports, meeting minutes, letters, memos and other documentation
• Manage and update project filing systems, both physical and electronic
• Coordinate and follow up with project team, subcontractors, suppliers and other relevant parties
• Assist in monitoring project documents, submissions, approvals and deadlines
• Prepare Purchase Orders (PO), Delivery Orders (DO), invoices and other project-related documents when required
• Assist with project cost tracking, payment documentation and basic administrative records
• Maintain records of site attendance, manpower, material deliveries and other project-related information
• Arrange meetings, site visits and appointments for the Project Team
• Handle incoming and outgoing correspondence related to projects
• Able to provide reporting to management using dashboard reporting
• Experience in tendering process

About you

• Diploma/Degree in Civil Engineering, Management, Construction Management or related field
• 1–2 years of experience in project administration, construction administration or a similar role is preferred
• Fresh graduates with relevant experience/internship are encouraged to apply
• Proficient in Microsoft Office, especially Word and Excel
• Good documentation, filing and organisational skills
• Good communication and coordination skills
• Able to multitask, work independently and meet deadlines
• Detail-oriented and responsible in handling project documents
• Experience in the construction/property industry will be an advantage