PROCUREMENT EXECUTIVE/SR. EXECUTIVE

FOOD EXCELLENCE SPECIALIST SDN BHD; Kampung Tanjung Langsat; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Parking

Group Hospitalisation & Surgical

Personal Accident

Job summary

Food Excellence Specialist Sdn. Bhd. is seeking a skilled Procurement Executive to manage day-to-day procurement operations for direct and indirect materials in a manufacturing setting.

You will issue POs, coordinate supplier performance, maintain records, and support audits for food safety and quality compliance while collaborating with cross-functional teams in English and Malay.

Qualifications

• Diploma or Degree in Supply Chain Management, Logistics, Procurement or related discipline.
• Minimum 5 years of experience in procurement, supply chain, or related functions.
• Experience in manufacturing or food ingredients industry preferred.
• Strong analytical and problem-solving skills.
• Hands-on experience with ERP systems and Procure-to-Pay (P2P) processes.
• Exposure to supplier audits, food safety compliance, and QMS.
• Strong negotiation skills with contract management experience.
• Detail-oriented with good record-keeping and documentation skills.
• Good communication and cross-functional coordination skills.
• Good command of written and spoken English & Malay.

Responsibilities

• Issue Purchase Orders (PO) for direct and indirect materials.
• Match PO, Delivery Order (DO) and Goods Receipt Note (GRN).
• Maintain PO tracking and filing.
• Conduct supplier sourcing, quotations evaluation, and price comparisons to optimize quality and cost.
• Perform market analysis, cost benchmarking and spend analysis.
• Support procurement activities across direct and indirect spend categories.
• Monitor supplier performance and delivery reliability.
• Coordinate new supplier registration and onboarding.
• Prepare and submit MPOB monthly report.
• Perform receiving transactions in SIMS (MPOB) system.
• Coordinate C3 approvals with Finance and payment requests.
• Support internal/external audits related to Food Safety, Quality, Environmental and Supplier Compliance.
• Perform other procurement-related duties as assigned.

Skills

Analytical skills

Negotiation skills

Cross-functional coordination

Communication skills

Bilingual (English & Malay)

Education

Diploma or Degree in Supply Chain Management, Logistics, Procurement or related discipline

Tools

ERP systems

Procure-to-Pay (P2P)

Job description

Responsible for supporting day-to-day procurement operations, including timely purchasing, supplier coordination for material deliveries, payment coordination, and maintaining accurate procurement records.

Key Accountability & Task

• 1. Purchasing
  • o Issue Purchase Orders (PO) for direct and indirect materials
  • o Match and verify PO, Delivery Order (DO) and Goods Receipt Note (GRN)
  • o Maintain and regularly update PO tracking file to ensure accurate monitoring of order status and delivery schedules
  • o Maintain proper filing of POs and related documents
  • o Conduct supplier sourcing, quotation evaluation, price comparison and negotiation to achieve optimum quality, service and Total Cost of Ownership (TCO).
  • o Perform market analysis, cost benchmarking and spend analysis to support purchasing decisions and cost-saving initiatives.
  • o Support procurement activities for both direct and indirect spend categories including raw material, MRO, CAPEX, facility management, laboratory consumables, packaging and services, etc.
  • o Monitor supplier performance, service levels, quality compliance and delivery reliability through periodic supplier reviews.
  • o Follow up and expedite on supplier Delivery Schedule.
  • o Maintain and update approved vendor lists and vendor master data.
  • o Coordinate new supplier registration process. Coordinate incoming bulk ingredients, and other imported materials with suppliers and forwarding agents; Update and maintain the K1 listing
• 3. Documentation & Compliance
  • o Prepare and submit the monthly MPOB report
  • o Perform receiving transactions in the SIMS (MPOB) system for incoming oil deliveries
  • o Coordinate C3 approval and documentation with Finance
  • o Coordinate payment requests for COD suppliers and CAD payments
  • o Coordinate new raw material evaluation, including sample arrangement, supplier documentation, and follow up with relevant internal departments
  • o Support internal and external audits related to Food Safety, Quality, Environmental and Supplier Compliance requirements.
• 4. Perform other procurement-related duties as assigned

Competency Requirement

• · Diploma or Degree in Supply Chain Management, Logistics, Procurement or related discipline
• · Minimum 5 years of experience in procurement, supply chain, or related functions
• · Experience in a manufacturing or food ingredients industry will be an advantage
• · Strong analytical and problem-solving skills
• · Hands-on experience with ERP systems and Procure-to-Pay (P2P) processes.
• · Exposure to supplier audits, food safety compliance, approved vendor management and QMS.
• · Strong negotiation skills with proven experience in contract management and supplier negotiations.
• · Detail-oriented with good record-keeping and documentation skills
• · Good communication and cross-functional coordination skills
• · Good command of written and spoken English & Malay

Food Excellence Specialist Sdn. Bhd. is a manufacturing arm of Food Empire Holdings Limited, dealing with sales of Snack and Non-Dairy Creamer for food industry. Food Empire Holdings Limited is listed on Singapore Stock Exchange mainboard, (www.foodempire.com) and is a leading Food and Beverage company in Singapore that manufactures and markets instant beverage products, frozen convenience food, confectionery and snack food. Our products are exported to over 50 countries in markets such as Russia, Eastern Europe, Central Asia, China, Indochina and the US. The Group has offices (representative and liaison) in various countries in Russia, Ukraine, Kazakhstan, Uzbekistan, Belgium, Vietnam, Indonesia and China and 6 manufacturing facilities in Singapore, Malaysia, Vietnam, Myanmar, Ukraine and Russia. We have won numerous accolades and awards including being ranked one of “The Most Valuable Singapore Brands”.

Perks and benefits Medical Miscellaneous allowance Parking Group Hospitalisation & Surgical and Personal Acci

What can I earn as a Procurement Executive