PURCHASE EXECUTIVE

GST FINE FOODS SDN BHD; Simpang Ampat; On-site; MYR 60,000 - 90,000; Full time

Job summary

GST Fine Foods Sdn. Bhd is seeking a Purchase Executive in Penang to manage daily local purchasing from approved stock requirements, sales forecasts, and customer orders.

You will source and evaluate suppliers, negotiate terms, prepare purchase orders, and coordinate with internal teams to ensure timely deliveries and accurate records. Proficiency in Excel and ERP like SAP Business One is a plus, and Chinese/English/Bahasa Malaysia skills are valued.

Qualifications

• Diploma in Business, Supply Chain, or a related field; candidates with relevant work experience are also welcome
• Preferably 1–3 years of experience in purchasing or procurement
• Experience in food, seafood, frozen products, or FMCG is an advantage
• Good negotiation, communication, and follow-up skills
• Comfortable working with numbers, comparing prices, and checking purchase costs
• Proficient in Microsoft Excel; experience with SAP Business One or other ERP systems is an advantage
• Able to communicate effectively in Chinese, English and Bahasa Malaysia

Responsibilities

• Handle daily local purchasing based on approved stock requirements, sales forecasts, and customer orders
• Source and evaluate suppliers, compare quotations, and negotiate prices, payment terms, and delivery arrangements
• Prepare purchase orders accurately and follow up on order confirmation, outstanding orders, and delivery schedules
• Check product specifications, pack sizes, quality requirements, and shelf life before placing orders
• Work with the inventory or sales team to plan replenishment and avoid unnecessary purchases, overstock, and stock shortages
• Update relevant teams on supplier price changes, product availability, shortages, and delivery delays
• Coordinate with the warehouse on goods received and resolve quantity, pricing, or delivery discrepancies
• Follow up with suppliers on quality complaints, purchase returns, replacements, and credit notes
• Maintain accurate supplier information, purchasing records, product costs, and supporting documents in the company system
• Coordinate with finance on invoice discrepancies and supplier payment enquiries

Skills

Negotiation

Communication

Follow-up

Numbers

Education

Diploma in Business / Supply Chain

Tools

Microsoft Excel

SAP Business One

Job description

A Purchase Executive role responsible for managing daily local purchasing operations based on approved stock requirements, sales forecasts, and customer orders. The role involves sourcing and evaluating suppliers, negotiating terms, and coordinating with internal teams to ensure efficient inventory management and supplier relationships.

Key responsibilities

Handle daily local purchasing based on approved stock requirements, sales forecasts, and customer orders

Source and evaluate suppliers, compare quotations, and negotiate prices, payment terms, and delivery arrangements

Prepare purchase orders accurately and follow up on order confirmation, outstanding orders, and delivery schedules

Check product specifications, pack sizes, quality requirements, and shelf life before placing orders

Work with the inventory or sales team to plan replenishment and avoid unnecessary purchases, overstock, and stock shortages

Update relevant teams on supplier price changes, product availability, shortages, and delivery delays

Coordinate with the warehouse on goods received and resolve quantity, pricing, or delivery discrepancies

Follow up with suppliers on quality complaints, purchase returns, replacements, and credit notes

Maintain accurate supplier information, purchasing records, product costs, and supporting documents in the company system

Coordinate with finance on invoice discrepancies and supplier payment enquiries

About you

Diploma in Business, Supply Chain, or a related field; candidates with relevant work experience are also welcome

Preferably 1–3 years of experience in purchasing or procurement

Experience in food, seafood, frozen products, or FMCG is an advantage

Good negotiation, communication, and follow-up skills

Comfortable working with numbers, comparing prices, and checking purchase costs

Proficient in Microsoft Excel; experience with SAP Business One or other ERP systems is an advantage

Responsible, detail-oriented, and able to manage multiple orders and delivery deadlines

Able to communicate effectively in Chinese, English and Bahasa Malaysia

GST Fine Foods Sdn. Bhd is one of the leading integrated seafood suppliers in Malaysia. We have always strive to provide the best in seafood as well as dairy products for the global market. With a solid platform in the current markets in Penang, Kuala Lumpur and Pulau Langkawi, we are setting our sight in further expanding the company’s footprint to a broader market in Europe as well as the International market. Wew

History

With over 25 years of consistent supply to 5-star hotels, high-end restaurants, hypermarket as well as fast food chains, we pride ourselves in the stability in quality control in every aspect of our products.

The plant was the first-of-its-kind in Malaysia to produce and package raw fish fillet, a feature first brought in since 2005. We have also implemented the Hazard Analysis Critical Control Point (HACCP) System, an internationally recognised standard for safe food production system.

On top of these, GST Group have also received other recognitions both globally and domestically, such as the EU Certified (EU No. 93), ISO 9002 Certification as well as Halal Malaysia.

Product & Services

Under these standards, our feature proudct of our retail and food service line, the fish fillets are trimmed and packaged. And with a huge variety of fish to choose from, as well as size and quality grades, GST group prouducts are catered to fulfill the needs of various markets.

GST Fine Foods Sdn. Bhd is one of the leading integrated seafood suppliers in Malaysia. We have always strive to provide the best in seafood as well as dairy products for the global market. With a solid platform in the current markets in Penang, Kuala Lumpur and Pulau Langkawi, we are setting our sight in further expanding the company’s footprint to a broader market in Europe as well as the International market. Wew

History

With over 25 years of consistent supply to 5-star hotels, high-end restaurants, hypermarket as well as fast food chains, we pride ourselves in the stability in quality control in every aspect of our products.

The plant was the first-of-its-kind in Malaysia to produce and package raw fish fillet, a feature first brought in since 2005. We have also implemented the Hazard Analysis Critical Control Point (HACCP) System, an internationally recognised standard for safe food production system.

On top of these, GST Group have also received other recognitions both globally and domestically, such as the EU Certified (EU No. 93), ISO 9002 Certification as well as Halal Malaysia.

Product & Services

Under these standards, our feature proudct of our retail and food service line, the fish fillets are trimmed and packaged. And with a huge variety of fish to choose from, as well as size and quality grades, GST group prouducts are catered to fulfill the needs of various markets.

What can I earn as a Procurement Executive