PURCHASING EXECUTIVE (SENIOR EXEC/EXEC)

Hextar Retail Berhad; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

CLASSIC SCENIC BERHAD seeks a Purchasing Executive in Malaysia to source and purchase raw ingredients, beverages, packaging, and kitchen supplies. You will collaborate with outlets and central kitchen teams to forecast needs and ensure timely delivery while maintaining cost controls and quality standards.

The role involves negotiating with suppliers, monitoring inventories, and generating purchasing reports.

Qualifications

• Experience in sourcing F&B ingredients, market pricing, and suppliers.
• Knowledge of supply chain processes and quality standards such as HACCP, Halal, GMP is preferred.
• Ability to respond promptly to urgent purchasing needs and manage stock effectively.

Responsibilities

• Source and purchase raw ingredients, beverages, packaging materials, and kitchen supplies.
• Monitor usage and adjust purchasing plans based on sales/inventory trends; follow up on supplier orders.
• Negotiate pricing, terms, and delivery schedules with vendors; review supplier performance regularly.

Skills

Negotiation skills

Vendor management

Cost awareness

Time management

Attention to detail

Job description

• · Source and purchase raw ingredients, beverages, packaging materials, and kitchen supplies, etc.
• · Ensure all items meet the company’s quality, freshness, and food safety standards.
• · Monitor daily usage and adjust purchasing plans based on sales, inventory levels, or seasonal trends.
• · Monitor and follow up on pending orders with suppliers.
• · Identify and evaluate suppliers specializing in F&B ingredients, fresh produce, frozen goods, and packaging, etc.
• · Negotiate pricing, credit terms, and delivery schedules with existing and new vendors.
• · Conduct regular supplier performance reviews, focusing on quality, consistency, and reliability.

3. Inventory Control

• · Work closely with outlets/central kitchen/warehouse to check stock levels and forecast requirements.
• · Prevent overstocking and wastage by ensuring optimal order quantities.
• · Track expiry dates, batch numbers, and first-in-first-out (FIFO) compliance.

4. Quality & Compliance

• · Ensure all purchased food and non-food items comply with food safety standards (e.g., HACCP, Halal, GMP).
• · Verify supplier certification validity and ensure documentation is up to date.
• · Ensure all purchases are cost-effective, delivered on time and meet quality standards.

5. Cost Management

• · Conduct price comparisons to secure the best cost without compromising quality.
• · Support menu costing and cost-reduction initiatives (e.g., alternative suppliers, bulk purchases).
• · Analyse monthly purchasing expenses and highlight cost variances to management.

6. Documentation & Reporting

• · Prepare purchase orders (POs), delivery scheduling, and receiving documentation.
• · Maintain accurate databases for supplier pricing, product specifications, and agreements.
• · Generate weekly or monthly purchasing and inventory reports for management.

7. Coordination with Operations

• · Work closely with Outlet Managers, Chefs, and Central Kitchen teams to understand ingredient requirements.
• · Respond promptly to urgent or last-minute purchasing needs.
• · Assist in resolving delivery issues, missing items, or quality complaints.
• · Familiar with F&B ingredients, market pricing, suppliers, and supply chain processes and quality standards
• · Good negotiation and vendor management skills
• · Cost-conscious and analytical
• · Good time management
• · Ability to work under pressure and multitask
• · Strong attention to detail and the ability to work in a fast-paced F&B environment

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Purchasing Executive?
• How many years' experience do you have in a procurement role?
• Have you worked in a role where you were responsible for vendor management?
• Have you worked in a role where you were responsible for stock control?
• How many years' experience do you have with forecasting for businesses?

Manufacturing, Transport & Logistics 51-100 employees

We are a subsidiary of a public listed company, CLASSIC SCENIC BERHAD with manufacturing facilities located in Rawang. We are ISO 9001 & FSC certified and our products are exported to countries such as USA, Australia, Norway and Japan. In line with our business expansion, we are seeking highly motivated, competent and talented individuals to fill the following positions:

We are a subsidiary of a public listed company, CLASSIC SCENIC BERHAD with manufacturing facilities located in Rawang. We are ISO 9001 & FSC certified and our products are exported to countries such as USA, Australia, Norway and Japan. In line with our business expansion, we are seeking highly motivated, competent and talented individuals to fill the following positions:

What can I earn as a Purchasing Executive