Procurement Assistant / Executive

Ener Tech Solutions Sdn. Bhd.; Selangor; On-site; MYR 30,000 - 60,000; Full time

Job summary

Ener Tech Solutions Sdn. Bhd. in Malaysia is seeking an Assistant Purchasing to support the project team with administrative tasks, vendor coordination, and ensuring timely procurement of goods and services.

You will collaborate with suppliers and internal departments to keep operations smooth and compliant with company policies. The role emphasizes maintaining accurate records, evaluating supplier performance, performing basic market research, and helping with cross-department requests while

Qualifications

• Candidate must possess at least a Professional Certificate, Diploma, or Bachelor's degree in Business Administration, Supply Chain Management, or related field (or equivalent experience).
• Fresh graduates with related disciplines are encouraged to apply.
• Strong organizational skills and attention to detail.
• Excellent communication and negotiation abilities.
• Proficiency in MS Office (Word, Excel) and purchasing software will be an added advantage (e.g., SAP, Autocount, Oracle).
• Ability to multitask and meet deadlines in a fast-paced environment.
• Basic understanding of procurement principles and supply chain operations.

Responsibilities

• Purchase Order Management: Assist in preparing, processing, and tracking purchase orders to ensure timely delivery of goods and services.
• Supplier Coordination: Communicate with vendors to obtain quotes, negotiate terms, and resolve discrepancies in orders or deliveries.
• Inventory Support: Monitor inventory levels and coordinate with the procurement team to prevent shortages or overstocking.
• Documentation and Records: Maintain accurate records of purchase orders, invoices, contracts, and supplier information for audit and reporting purposes.
• Vendor Evaluation: Support in evaluating supplier performance and ensuring alignment with quality and delivery standards.
• Market Research: Conduct basic market research to identify potential suppliers and assess pricing trends.
• Cross-Department Collaboration: Work with internal teams to clarify requirements, resolve issues, and ensure specifications are met.
• Compliance and Policies: Ensure all purchasing activities adhere to company policies and regulatory requirements.

Skills

Organizational skills

Communication skills

Negotiation skills

MS Office proficiency

Procurement basics

Multitasking

Attention to detail

Education

Professional Certificate / Diploma / Bachelor's degree in Business Administration, Supply Chain Management, or related field

Tools

SAP

Autocount

Oracle

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Assistant Purchasing plays a key role in supporting the project team by handling administrative tasks, vendor coordination, and ensuring the efficient acquisition of goods and services. This role involves working closely with the Suppliers and internal project departments to maintain smooth operations, ensure compliance with company policies, and contribute to cost-saving initiatives.

Key Responsibilities:

• Purchase Order Management: Assist in preparing, processing, and tracking purchase orders to ensure timely delivery of goods and services.
• Supplier Coordination: Communicate with vendors to obtain quotes, negotiate terms, and resolve any discrepancies in orders or deliveries.
• Inventory Support: Monitor inventory levels and coordinate with the procurement team to prevent shortages or overstocking.
• Documentation and Records: Maintain accurate records of purchase orders, invoices, contracts, and supplier information for audit and reporting purposes.
• Vendor Evaluation: Support in evaluating supplier performance and ensuring alignment with quality and delivery standards.
• Market Research: Conduct basic market research to identify potential suppliers and assess pricing trends.
• Cross-Department Collaboration: Work with internal teams to clarify requirements, resolve issues, and ensure specifications are met.
• Compliance and Policies: Ensure all purchasing activities adhere to company policies and regulatory requirements.

Skills and Qualifications:

• Candidate must possess at least a Professional Certificate, Diploma, Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent experience).
• Fresh graduates with related disciplines are also encourage to apply.
• Strong organizational skills and attention to detail.
• Excellent communication and negotiation abilities.
• Proficiency in MS Office (Word, Excel) and purchasing software will be an added advantages. (e.g., SAP, Autocount,Oracle).
• Ability to multitask and meet deadlines in a fast-paced environment.
• Basic understanding of procurement principles and supply chain operations.

Preferred Qualifications:

• Prior experience in a purchasing or procurement role is a plus.
• Familiarity with industry-specific suppliers or market trends.