Procurement Assistant/Executive

Khatam Festive Apparel; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

Jora Malaysia is seeking a Procurement Assistant to support sourcing, purchasing apparel, merchandise, packaging materials, store supplies and other goods for daily operations. You will help ensure on-time, accurate purchases at competitive prices, coordinating with suppliers and internal teams.

The role suits candidates with 1–2 years in procurement, a diploma/degree in relevant fields, and strong Excel skills.

Qualifications

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or related field.
• 1-2 years of experience in procurement, purchasing, or a related role is preferred.
• Experience in retail, apparel, or FMCG industry is an advantage.
• Fresh graduates with relevant qualifications are encouraged to apply.
• Proficient in Microsoft Office, especially Excel.
• Good communication and interpersonal skills.
• Good organizational and time management skills.
• Detail-oriented with strong accuracy in documentation and data entry.

Responsibilities

• Assist in sourcing suppliers and obtaining quotations.
• Compare prices, quality, and delivery terms from different suppliers.
• Prepare and process Purchase Orders (PO) and other procurement documents.
• Follow up with suppliers on orders, deliveries, and outstanding items.
• Maintain accurate records of suppliers, quotations, POs, and invoices.
• Coordinate with internal departments on purchasing requirements.
• Assist in checking received goods against purchase orders.
• Monitor stock and support timely replenishment when required.
• Communicate with suppliers regarding product specifications, pricing, and delivery issues.
• Assist in resolving discrepancies related to orders, deliveries, and invoices.
• Support the Procurement Executive in daily procurement activities and other assigned tasks.
• Perform other procurement-related duties and ad-hoc tasks assigned by the Management.

Skills

Good communication

Interpersonal skills

Time management

Detail-oriented

Documentation

Data entry

Multi-tasking

Problem-solving

Teamwork

Independent working

Education

Diploma or Degree in Procurement/Supply Chain/Business Admin

Fresh graduates welcome

Tools

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Procurement Assistant supports the procurement team in sourcing and purchasing apparel, merchandise, packaging materials, store supplies, and other goods and services required for the company’s operations. The role ensures purchases are made accurately, on time, and at competitive prices.

Key Responsibilities

• 1. Assist in sourcing suppliers and obtaining quotations.
• 2. Compare prices, quality, and delivery terms from different suppliers.
• 3. Prepare and process Purchase Orders (PO) and other procurement documents.
• 4. Follow up with suppliers on orders, deliveries, and outstanding items.
• 5. Maintain accurate records of suppliers, quotations, POs, and invoices.
• 6. Coordinate with internal departments on purchasing requirements.
• 7. Assist in checking received goods against purchase orders.
• 8. Monitor stock and support timely replenishment when required.
• 9. Communicate with suppliers regarding product specifications, pricing, and delivery issues.
• 10. Assist in resolving discrepancies related to orders, deliveries, and invoices.
• 11. Support the Procurement Executive in daily procurement activities and other assigned tasks.
• 12. Perform other procurement-related duties and ad-hoc tasks assigned by the Management.

Qualifications

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or related field.
• 1-2 years of experience in procurement, purchasing, or a related role is preferred.
• Experience in retail, apparel, or FMCG industry is an advantage.
• Fresh graduates with relevant qualifications are encouraged to apply.
• Good communication and interpersonal skills.
• Basic negotiation and supplier management skills.
• Proficient in Microsoft Office, especially Excel.
• Good organizational and time management skills.
• Detail-oriented with strong accuracy in documentation and data entry.
• Able to manage multiple tasks and meet deadlines.
• Good problem-solving and follow-up skills.
• Able to work independently and as part of a team.
• Responsible, proactive, and willing to learn.

Additional Requirements

• Willing to travel occasionally for supplier visits, product checking, or business requirements.
• Willing to communicate and follow up with suppliers regularly.
• Able to work under pressure and meet deadlines, especially during peak and festive seasons.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Focused and committed to completing tasks efficiently.
• Maintains a positive attitude at work.
• Works well as part of a team.
• Supportive and willing to help team members.
• Good communication and cooperation skills.