Procurement Assistant

Khatam Festive Apparel; Shah Alam; On-site; MYR 33,000 - 50,000; Full time

Job summary

Khatam Festive Apparel in Shah Alam is seeking a Procurement Assistant to support the procurement team in sourcing apparel, merchandise, packaging materials, and store supplies for operations.

The role ensures purchases are made accurately, on time, and at competitive prices, with responsibilities spanning supplier quotations, PO processing, stock monitoring, and cross-department coordination. Fresh graduates are encouraged to apply for this entry- to mid-level role.

Qualifications

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or related field.
• 1–2 years of experience in procurement, purchasing, or a related role is preferred.
• Experience in retail, apparel, or FMCG industry is an advantage.
• Fresh graduates with relevant qualifications are encouraged to apply.
• Good communication and interpersonal skills.
• Basic negotiation and supplier management skills.
• Proficient in Microsoft Office, especially Excel.
• Good organizational and time management skills.
• Detail-oriented with strong accuracy in documentation and data entry.
• Able to manage multiple tasks and meet deadlines.
• Good problem-solving and follow-up skills.

Responsibilities

• Assist in sourcing suppliers and obtaining quotations.
• Compare prices, quality, and delivery terms from different suppliers.
• Prepare and process Purchase Orders (PO) and other procurement documents.
• Follow up with suppliers on orders, deliveries, and outstanding items.
• Maintain accurate records of suppliers, quotations, POs, and invoices.
• Coordinate with internal departments on purchasing requirements.
• Assist in checking received goods against purchase orders.
• Monitor stock and support timely replenishment when required.
• Communicate with suppliers regarding product specifications, pricing, and delivery issues.
• Assist in resolving discrepancies related to orders, deliveries, and invoices.
• Support the Procurement Executive in daily procurement activities and other assigned tasks.
• Perform other procurement-related duties and ad-hoc tasks assigned by the Management.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Problem solving

Education

Diploma or Degree in Procurement or related field

Tools

Microsoft Office

Microsoft Excel

Job description

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The Procurement Assistant supports the procurement team in sourcing and purchasing apparel, merchandise, packaging materials, store supplies, and other goods and services required for the company’s operations. The role ensures purchases are made accurately, on time, and at competitive prices.

Key Responsibilities

1. Assist in sourcing suppliers and obtaining quotations.

2. Compare prices, quality, and delivery terms from different suppliers.

3. Prepare and process Purchase Orders (PO) and other procurement documents.

4. Follow up with suppliers on orders, deliveries, and outstanding items.

5. Maintain accurate records of suppliers, quotations, POs, and invoices.

6. Coordinate with internal departments on purchasing requirements.

7. Assist in checking received goods against purchase orders.

8. Monitor stock and support timely replenishment when required.

9. Communicate with suppliers regarding product specifications, pricing, and delivery issues.

10. Assist in resolving discrepancies related to orders, deliveries, and invoices.

11. Support the Procurement Executive in daily procurement activities and other assigned tasks.

12. Perform other procurement-related duties and ad-hoc tasks assigned by the Management.

Qualifications

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or related field.
• 1–2 years of experience in procurement, purchasing, or a related role is preferred.
• Experience in retail, apparel, or FMCG industry is an advantage.
• Fresh graduates with relevant qualifications are encouraged to apply.
• Good communication and interpersonal skills.
• Basic negotiation and supplier management skills.
• Proficient in Microsoft Office, especially Excel.
• Good organizational and time management skills.
• Detail-oriented with strong accuracy in documentation and data entry.
• Able to manage multiple tasks and meet deadlines.
• Good problem-solving and follow-up skills.