PROCUREMENT ASSISTANT

ALL HAPPY SDN. BHD.; Butterworth; On-site; MYR 36,000 - 60,000; Full time

Job summary

ALL HAPPY SDN. BHD. in Butterworth, Penang invites applications for a detail-oriented Procurement Assistant. You will support the procurement team in sourcing materials, processing orders, maintaining records, and ensuring timely deliveries to our stores.

The role requires strong organisational skills, Excel proficiency, and good communication with suppliers and internal teams. This is a full-time position offering growth opportunities within a collaborative supply chain environment.

Qualifications

• Secondary education or diploma in procurement, supply chain management with F&B background.
• Strong organisational and time management skills; able to multitask.
• Proficiency in Microsoft Excel for data management and reporting.
• Attention to detail and accuracy in procurement documentation.
• Good communication with suppliers and internal stakeholders.
• Basic understanding of procurement processes, supply chain management and inventory control.
• Proactive problem-solving and team collaboration.

Responsibilities

• Prepare and process purchase orders and requisitions.
• Coordinate with suppliers for quotations, pricing, and delivery schedules.
• Maintain records of procurement activities and supplier communications.
• Monitor inventory levels and assist inventory management activities.
• Verify invoices against purchase orders and delivery receipts for accuracy.
• Support the procurement team with administrative tasks and documentation.
• Expedite orders and track shipments to ensure timely delivery.
• Communicate with suppliers and internal departments to resolve procurement issues.
• Maintain an updated database of approved suppliers and their performance records.
• Support cost analysis and help identify opportunities for procurement savings.

Skills

Organisational skills

Multitasking

Education

Diploma in procurement / supply chain management

Tools

Excel

Job description

About the role

We are seeking a detail-oriented and organised Procurement Assistant to join the procurement team at ALL HAPPY SDN. BHD. in Butterworth, Penang. This is a full-time position that plays a crucial role in supporting our procurement operations and ensuring the efficient sourcing and management of materials and supplies. As a Procurement Assistant, you will be instrumental in maintaining our supply chain efficiency and contributing to the overall success of our operations.

What you'll be doing

• Assisting in the preparation and processing of purchase orders and requisitions
• Coordinating with suppliers to obtain quotations, pricing information and delivery schedules
• Maintaining accurate records of procurement activities, purchase orders and supplier communications
• Monitoring inventory levels and assisting in inventory management activities
• Verifying invoices against purchase orders and delivery receipts for accuracy
• Supporting the procurement team with administrative tasks and documentation
• Assisting in expediting orders and tracking shipments to ensure timely delivery
• Communicating with suppliers and internal departments to resolve procurement issues
• Maintaining an updated database of approved suppliers and their performance records
• Supporting cost analysis and helping to identify opportunities for procurement savings

What we're looking for

• Completed secondary education or relevant diploma in procurement, supply chain management with F & B background
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office applications, particularly Excel for data management and reporting
• Excellent attention to detail and accuracy in processing procurement documentation
• Good communication skills with the ability to liaise effectively with suppliers and internal stakeholders
• Basic understanding of procurement processes, supply chain management and inventory control
• Proactive problem-solving approach and ability to work collaboratively within a team
• Reliability and commitment to maintaining confidentiality of commercial information

What we offer

At ALL HAPPY SDN. BHD., we are committed to supporting our employees' professional growth and wellbeing. We offer competitive remuneration, opportunities for skills and career development. Our team culture emphasises collaboration, continuous improvement and recognition of employee contributions. We provide a supportive workplace where your efforts are valued and your potential is encouraged to flourish.

About us

ALL HAPPY SDN. BHD. comprises a chain of convenience stores. We are dedicated to delivering reliable supply chain solutions and maintaining strong relationships with our partners and customers.