Procurement Assistant / Executive

Jubin BMS; Johor Bahru; On-site; MYR 3,000 - 6,000; Full time

Job summary

Jubin BMS (1990) Sdn. Bhd. at Johor HQ seeks a Procurement Assistant/Executive to manage purchasing with vendors, execute plans, and ensure on-time delivery. You will track shipments, inspect stock, and maintain PO and invoice records in a fast-paced setting.

The role requires a Diploma in related fields, 2+ years in procurement, strong Excel skills, and willingness to travel with own transport. Based at Jubin BMS HQ in Johor Bahru.

Qualifications

• Diploma in Business Studies, Supply Chain, or related field.
• Minimum 2 years in procurement, purchasing, or related functions.
• Proficient in Microsoft Excel and MS Office.
• Own transport and able to travel when required.

Responsibilities

• Coordinate with vendors on purchasing activities and order fulfillment.
• Execute procurement plans for timely goods availability.
• Monitor shipment schedules and delivery status.
• Inspect inventory and report discrepancies.
• Maintain records of purchase orders, deliveries, invoices, and payments.
• Coordinate with warehouse and delivery teams to resolve delays.
• Manage intercompany transactions including orders and invoicing.
• Ensure compliance with company policies and procedures.
• Prepare procurement-related reports and documentation.

Skills

Communication

Negotiation

Attention to detail

Organizational skills

Independent work

Multi-tasking

Time management

Education

Diploma in Business Studies

Diploma in Supply Chain/Procurement

Tools

Microsoft Office

Excel

Job description

Procurement Assistant / Executive

Procurement HQ, Johor

Job Description

• Coordinate and liaise with vendors and suppliers on purchasing activities and order fulfillment.
• Execute procurement plans to ensure the timely availability of goods and materials.
• Monitor shipment schedules and delivery status, ensuring orders are received within the required timeframe.
• Conduct inventory inspections and report discrepancies, damages, or stock-related issues.
• Maintain accurate records of purchase orders, deliveries, invoices, and payment transactions.
• Work closely with the warehouse and delivery teams to coordinate deliveries and resolve delayed orders.
• Manage daily intercompany transactions, including order processing, delivery coordination, and invoicing activities.
• Ensure procurement activities comply with company policies and procedures.
• Prepare procurement-related reports and documentation as required.
• Perform any other duties and responsibilities assigned by the Superior from time to time.

Job Requirements

• Minimum Diploma in Business Studies, Supply Chain Management, Procurement, Logistics, or a related field.
• At least 2 years of working experience in procurement, purchasing, supply chain, or related functions.
• Strong communication and negotiation skills with the ability to build effective supplier relationships.
• Good organizational skills with attention to detail and accuracy in documentation.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel.
• Possess own transport and be willing to travel when required.
• Knowledge of inventory management and procurement processes will be an added advantage.
• Willing to work 5.5 days per week (alternate Saturdays).

JUBIN BMS (1990) Sdn. Bhd.
Reg No. 199301001012(255749-T)

Johor Bahru (HQ)
6 , Jalan Kencana Emas 2/1,
Kawasan Perindustrian Tebrau 3,
81100 Johor Bahru Johor.