Procurement & Admin Assistant

Pure Genesis; Pontian; On-site; MYR 31,000 - 40,000; Full time

Job summary

Jora Malaysia is seeking a procurement assistant to assist in processing approved PRs and preparing POs, sourcing supplier quotations, and tracking orders. You will help maintain supplier records and support invoice documentation with GRN/PO coordination.

Strong MS Excel and Word skills are expected, with 1–2 years in a manufacturing setting, preferably precast manufacturing. You'll work closely with store and procurement teams to ensure accurate records, stock movement, and timely supplier

Qualifications

• Min 1-2 years relevant working experience in manufacturing environment.
• Experience in precast manufacturing is added advantage.
• Good experience in Microsoft Excel and Microsoft Word.

Responsibilities

• Assist in processing approved Purchase Requisitions (PR) and preparing Purchase Orders (PO).
• Source quotations from suppliers and assist in preparing quotation comparisons.
• Follow up with suppliers on order confirmation, delivery status and outstanding POs.
• Assist with supplier documentation, certificates and other procurement-related supporting documents.
• Assist in maintaining supplier records, procurement records and purchasing documentation.
• Assist with invoice documentation, including coordination of PO, GRN and supplier invoices for submission to Accounts.
• Maintain departmental administrative records, store records, filing, scanning and document management.
• Assist in maintaining store and inventory records, including GRN, DO, Material Requisition (MR), stock balances and stock movement records
• Coordinate with Storeman on material receiving and stock issuance activities, and ensure proper documentation and stock records are maintained.
• Perform other duties related to departmental operations as assigned.

Skills

Procurement knowledge

Supplier coordination

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in processing approved Purchase Requisitions (PR) and preparing Purchase Orders (PO).

Source quotations from suppliers and assist in preparing quotation comparisons.

Follow up with suppliers on order confirmation, delivery status and outstanding POs.

Assist with supplier documentation, certificates and other procurement-related supporting documents.

Assist in maintaining supplier records, procurement records and purchasing documentation.

Assist with invoice documentation, including coordination of PO, GRN and supplier invoices for submission to Accounts.

Maintain departmental administrative records, store records, filing, scanning and document management.

Assist in maintaining store and inventory records, including GRN, DO, Material Requisition (MR), stock balances and stock movement records

Coordinate with Storeman on material receiving and stock issuance activities, and ensure proper documentation and stock records are maintained.

Perform other duties related to departmental operations as assigned.

Requirement:

Min 1-2 years relevant working experience in manufacturing environment.

Experience in precast manufacturing is added advantage.

Good experience in Microsoft Excel and Microsoft Word.