Purchasing Officer

Smart Screen Asia; Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

Smart Screen Asia in Selangor is seeking a purchasing professional to assist in PR/PO processing, supplier quotations, and purchase order management. You will coordinate with multiple departments to ensure timely delivery and maintain accurate supplier records.

The ideal candidate has a diploma or bachelor's degree in purchasing-related fields and 1–2 years of experience; fresh graduates are encouraged to apply.

Qualifications

• Diploma or Bachelor's Degree in Purchasing, Procurement, Supply Chain Management, Logistics, Business Administration.
• Minimum 1–2 years of experience in purchasing, procurement, or administrative support is preferred.
• Fresh graduates with relevant qualifications are encouraged to apply.

Responsibilities

• Assist in the preparation and processing of Purchase Requisitions (PRs) and Purchase Orders (POs).
• Source quotations from existing and potential suppliers and prepare quotation comparisons.
• Liaise with suppliers regarding pricing, product availability, specifications, payment terms, and delivery schedules.
• Follow up closely on outstanding Purchase Orders and ensure timely delivery of goods and services.
• Coordinate with Warehouse, Operations, Maintenance, Finance, and other departments regarding purchasing requirements.
• Monitor inventory levels and assist in ensuring sufficient availability of materials, spare parts, and consumables.
• Verify supplier quotations, Purchase Orders, Delivery Orders (DOs), and invoices for accuracy.
• Assist in resolving discrepancies involving quantity, pricing, product specifications, and delivery.
• Maintain accurate and up-to-date supplier records and purchasing documentation.
• Update procurement transactions and supplier information in the ERP or purchasing system.
• Assist in identifying and evaluating potential suppliers based on price, quality, reliability, and delivery performance.
• Maintain proper filing and documentation in accordance with company procurement procedures.
• Prepare purchasing reports, outstanding PO reports, and other procurement-related reports when required.
• Support the Purchasing Executive/Manager in cost-saving and supplier improvement initiatives.
• Ensure all purchasing activities comply with company policies, approval procedures, and internal controls.
• Assist with stock checks and inventory reconciliation when required.
• Perform other purchasing and administrative duties assigned by management.

Education

Diploma or Bachelor's Degree in Purchasing, Procurement, Supply Chain Management, Logistics, Business Administration

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist in the preparation and processing of Purchase Requisitions (PRs) and Purchase Orders (POs).
• Source quotations from existing and potential suppliers and prepare quotation comparisons.
• Liaise with suppliers regarding pricing, product availability, specifications, payment terms, and delivery schedules.
• Follow up closely on outstanding Purchase Orders and ensure timely delivery of goods and services.
• Coordinate with Warehouse, Operations, Maintenance, Finance, and other departments regarding purchasing requirements.
• Monitor inventory levels and assist in ensuring sufficient availability of materials, spare parts, and consumables.
• Verify supplier quotations, Purchase Orders, Delivery Orders (DOs), and invoices for accuracy.
• Assist in resolving discrepancies involving quantity, pricing, product specifications, and delivery.
• Maintain accurate and up-to-date supplier records and purchasing documentation.
• Update procurement transactions and supplier information in the ERP or purchasing system.
• Assist in identifying and evaluating potential suppliers based on price, quality, reliability, and delivery performance.
• Maintain proper filing and documentation in accordance with company procurement procedures.
• Prepare purchasing reports, outstanding PO reports, and other procurement-related reports when required.
• Support the Purchasing Executive/Manager in cost-saving and supplier improvement initiatives.
• Ensure all purchasing activities comply with company policies, approval procedures, and internal controls.
• Assist with stock checks and inventory reconciliation when required.
• Perform other purchasing and administrative duties assigned by management.

Job Requirements

• Diploma or Bachelor's Degree in Purchasing, Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 1–2 years of experience in purchasing, procurement, or administrative support is preferred.
• Experience in a manufacturing, engineering, facilities, or service environment will be an advantage.
• Fresh graduates with relevant qualifications are encouraged to apply.