Procurement & Admin Assistant

ZAHHAZ DINAMIK SDN. BHD.; Bandar Baru Bangi; On-site; MYR 28,000 - 45,000; Full time

Job summary

ZAHHAZ DINAMIK SDN. BHD. is seeking an Administration Officer to provide day-to-day support to project teams, including scheduling, meeting coordination, and tracking milestones.

You will prepare project documents, manage records, issue purchase orders, assist vendor registrations, and help monitor costs against budgets, ensuring timely payments and audit-ready files. Strong MS Office skills, good organizational ability, and attention to detail are essential; fresh graduates with relevant skills

Qualifications

• Education: Minimum SPM or Diploma in Business Administration, Project Management, Supply Chain, or a related field.
• Experience: At least 1 year in an administrative or project support role (fresh graduates with relevant skills are encouraged to apply), with some understanding of accounting and procurement processes.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
• Excellent attention to detail and accuracy in data entry and record-keeping.

Responsibilities

• Provide day-to-day administrative support to project teams, including scheduling, meeting coordination, and tracking of project milestones.
• Prepare, maintain, and update project documentation such as project files, progress reports, meeting minutes, and action logs.
• Create Purchase Requisitions for project requirements as per company procedures.
• Assist in registering new vendors/subcontractors and guiding them through the registration process.
• Issue Purchase Orders (POs) and ensure all supporting documents are complete and properly filed.
• Process Job Completion and Settlement records accurately and on time.
• Track project costs, purchase orders, and invoices against approved budgets, and flag variances to the Project Manager.
• Coordinate with vendors, subcontractors, site teams, and internal departments (Procurement, Finance, Engineering) to follow up on deliveries, documents, and payments.
• Maintain proper documentation for all project, procurement, and vendor-related activities to ensure audit readiness.
• Update project records, job numbers, and cost allocations accurately in the system.
• Generate system reports to support project tracking and management review.
• Perform ad-hoc duties as assigned to support operational efficiency.

Skills

Microsoft Office

Time management

Attention to detail

Education

SPM or Diploma in Business Administration/Project Management/Supply Chain

Job description

Provide day-to-day administrative support to project teams, including scheduling, meeting coordination, and tracking of project milestones.

Prepare, maintain, and update project documentation such as project files, progress reports, meeting minutes, and action logs.

Create Purchase Requisitions for project requirements as per company procedures.

Assist in registering new vendors/subcontractors and guiding them through the registration process.

Issue Purchase Orders (POs) and ensure all supporting documents are complete and properly filed.

Process Job Completion and Settlement records accurately and on time.

Track project costs, purchase orders, and invoices against approved budgets, and flag variances to the Project Manager.

Coordinate with vendors, subcontractors, site teams, and internal departments (Procurement, Finance, Engineering) to follow up on deliveries, documents, and payments.

Maintain proper documentation for all project, procurement, and vendor-related activities to ensure audit readiness.

Update project records, job numbers, and cost allocations accurately in the system.

Generate system reports to support project tracking and management review.

Perform ad-hoc duties as assigned to support operational efficiency.

Requirements

Education: Minimum SPM or Diploma in Business Administration, Project Management, Supply Chain, or a related field.

Experience: At least 1 year in an administrative or project support role (fresh graduates with relevant skills are encouraged to apply), with some understanding of accounting and procurement processes.

Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).

Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.

Excellent attention to detail and accuracy in data entry and record-keeping.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as an Administration Officer