Admin & Procurement Executive

CEKAP LINK TECH SDN. BHD.; Kuala Lumpur; On-site; MYR 30,000 - 54,000; Full time

Job summary

CEKAP LINK TECH SDN. BHD. is seeking a diligent Administrative Assistant to manage day-to-day office administration, asset tracking, and procurement support. The role involves coordinating facilities, vendors, and general affairs.

The ideal candidate holds a diploma or above in business admin or related field, has at least two years' experience, and is fluent in Mandarin and English (Bahasa Malaysia a plus).

Qualifications

• Diploma or above in Business Administration, Management, or related field.
• At least 2 years of relevant experience in administration or office management.
• Familiar with asset management, procurement, and general office administration.
• Good communication and coordination with vendors and stakeholders.
• Mandarin and English proficiency required; Bahasa Malaysia a plus.
• Experience in multinational/foreign-owned company is a plus.

Responsibilities

• Handle day-to-day office administration and general affairs, including environment maintenance, office supplies, fixed asset management, visitor arrangements, administrative coordination, and internal procedures.
• Coordinate office facilities, property management, cleaning, maintenance, and general administrative matters; liaise with vendors to ensure smooth operations.
• Support procurement of office supplies, administrative materials, and related services, including quotations and vendor coordination.
• Maintain accurate records for fixed assets, office supplies, and related expenses; track asset movements and inventory usage.
• Assist in setting up and supporting ongoing office operations, including equipment arrangements and facility maintenance.
• Collaborate with internal teams to provide administrative support and handle other office and general affairs duties.

Skills

Office administration

Vendor coordination

Procurement basics

Asset management

Record keeping

Multitasking

Communication

Mandarin-English proficiency

MS Office

Education

Diploma or above in Business Administration / related

Tools

MS Office

Job description

Handle day-to-day office administration and general affairs, including office environment maintenance, office supplies, fixed asset management, visitor arrangements, administrative coordination, and implementation of internal administrative procedures.

2. Office & General Support

Coordinate office facilities, property management, cleaning, maintenance, and other general administrative matters. Liaise with vendors and third-party service providers to ensure smooth office operations.

3. Administrative Procurement Support

Support the procurement of office supplies, administrative materials, and related services, including requirement confirmation, quotation comparison, vendor coordination, purchasing, and delivery follow-up.

4. Asset & Record Management

Maintain accurate records for fixed assets, office supplies, administrative purchases, and related expenses. Track asset movements and inventory usage to ensure records are complete and up to date.

5. Office Operations Support

Support the setup and ongoing operation of the office, including office equipment arrangements, property coordination, facility maintenance, and other administrative matters.

6. Internal Coordination & General Administration

Work closely with internal teams to provide administrative support and handle other office and general affairs duties as required by the business.

Requirements

Diploma or above, preferably in Business Administration, Management, or a related discipline.

At least 2 years of relevant experience in administration, office management, or a related function.

Familiar with general office administration, fixed asset management, office supplies, and basic procurement processes.

Good communication and coordination skills, with the ability to independently follow up with vendors, property management, and internal stakeholders.

Detail-oriented, well-organized, responsible, and able to manage multiple administrative tasks effectively.

Good command of Mandarin and English is required, as the role involves regular communication with Mandarin-speaking internal stakeholders. Proficiency in Bahasa Malaysia will be an advantage.

Experience in a newly established company, multinational company, or foreign-owned company will be an advantage.