Assistant - Group Procurement

DELEUM; Kuala Lumpur; On-site; MYR 22,000 - 33,000; Full time

Job summary

DELEUM in Kuala Lumpur is seeking a procurement and administrative assistant to handle day-to-day purchasing, clerical tasks, data entry, and ERP-based updates using MS Office.

You will monitor goods receipts, process payments, prepare PR/PO tracking logs, verify invoices, maintain the product directory, and assist with ad-hoc duties as assigned by your supervisor.

Qualifications

• Minimum one year experience in administrative, clerical or data entry roles.
• Proficient in Bahasa Melayu and English (written and spoken).
• Strong MS Office skills (Excel, Word, etc.).

Responsibilities

• Handle day-to-day procurement and general administrative tasks.
• Monitor goods received and support payment processes.
• Communicate and resolve discrepancies with requestors/end-users and Finance.
• Maintain systematic filing and easy data retrieval.
• Update PR, PO tracking logbook and expediting records.
• Prepare item categorization reports and assist PO preparation.
• Check invoices and related documents (IGIR etc.).
• Update Product Directory via Excel; set up new suppliers in the ERP system.
• Perform ad-hoc duties as required by supervisor.

Skills

Administrative

Data entry

MS Office

ERP system

Education

Diploma

Fresh Degree

Tools

ERP System

Job description

• Responsible for all day-to-day procurement & general administrative assignments & handle general administrative tasks such as printing, scanning, filings of documents, updating procurement & admin related database (data entry) via Microsoft Office or the ERP System in a timely manner.
• Monitoring goods received and payment process.
• Communicate and solve discrepancy for orders or deliveries with the requestor/end-users and Finance department.
• Maintain a systematic record & filing method for easy access & retrieval.
• Generate, maintain & update the P.R & P.O Tracking Logbook which contains record of expediting effort done for tracking & monitoring purposes.
• Prepare the items categorization report.
• Assist preparation of purchase order.
• Checking/verifying invoices, IGIR & other relating documents.
• Continuously updating the Product Directory via excel sheet.
• Set up new supplier via the ERP System.
• Perform miscellaneous job-related duties (as and when required) or attend to ad-hoc duties assigned by superior.

Knowledge/Experience Required for the Job

• Minimum one (01) year experience in handling administrative, clerical or data entry job.
• Can speak & write generally well in Bahasa Melayu & English.
• Well verse with MS Office.

Academic/Professional Qualification

• Minimum Diploma holder with at least one (1) year working experience.
• Fresh Degree holders are encouraged to apply.