Purchasing Administrator

Reno Iconic Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Reno Iconic Sdn Bhd in Malaysia is seeking an Administration / Purchasing Support professional to assist with quotations, tender submissions, and sourcing of construction materials. You will issue Purchase Orders, monitor orders, and liaise with suppliers to ensure timely deliveries.

The ideal candidate has a Diploma or Bachelor’s Degree in Business Administration, Procurement or related field, with 2–3 years in admin or purchasing, strong negotiation skills, and proficiency with MS Office and

Qualifications

• Minimum diploma or bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or related field.
• Strong organizational and time management skills with attention to detail.
• Good communication and negotiation skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and accounting or ERP systems.

Responsibilities

• Prepare customer quotations and assist with tender submissions.
• Source and evaluate supplier quotations; negotiate pricing and terms.
• Prepare and issue Purchase Orders (PO) in compliance with company procedures.
• Monitor material orders and follow up on deliveries to meet project timeliness.
• Review and verify supplier invoices against PO and DO to ensure accuracy and compliance.
• Provide administrative, purchasing & operational support including mailing, scanning and copying, maintaining office supplies for department.
• Maintain accurate data entry and updated records for finance, HR and procurement activities.
• Liaise with local authorities for license and permit applications and handle submissions outside the office as required.

Skills

Organizational skills

Communication

Negotiation

Time management

Education

Diploma/Bachelor in Business Administration/Procurement/Supply Chain

Tools

Microsoft Office

ERP systems

Job description

Job Responsibilities (Administration / Purchasing Support)

Prepare customer quotations and assist with tender submissions.

Demonstrate familiarity with construction material specifications to ensure accurate sourcing and ordering.

Source and evaluate supplier quotations; negotiate pricing and terms.

Prepare and issue Purchase Orders (PO) in compliance with company procedures.

Monitor material orders and follow up on deliveries to meet project timeliness.

Review and verify supplier invoices against PO and DO to ensure accuracy and compliance.

Resolve discrepancies related to pricing, quantities, or documentation with suppliers.

Provide administrative, purchasing & operational support including mailing, scanning and copying, maintaining office supplies for department.

Maintain accurate data entry and updated records for finance, HR and procurement activities.

Liaise with local authorities for license and permit applications and handle submissions outside the office as required. (e.g., TNB, KUSEL)

Any other ad-hoc assignments / tasks assigned by Superior / Management from time to time

Requirements:

Minimum Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain Management, or related field.

Knowledgeable about construction materials and their specifications.

At least 2–3 years of working experience in administration and/or purchasing roles.

Knowledge of procurement procedures, vendor sourcing, and price negotiation.

Experience in issuing Purchase Orders (PO), handling invoices, and maintaining proper documentation.

Strong organizational and time management skills with attention to detail.

Good communication and negotiation skills.

Proficient in Microsoft Office (Word, Excel, Outlook) and accounting or ERP systems.

Ability to multitask, work independently, and meet deadlines.

Responsible, reliable, and able to maintain confidentiality.

Performance bonus

Increment based on performance

EPF

SOCSO

Annual leave

Ability to commute/relocate:

Setapak: Reliably commute or planning to relocate before starting work (Required)

Language: