Administration & Procurement Executive

CEKAP LINK TECH SDN. BHD.; Kuala Lumpur; On-site; MYR 50,000 - 73,000; Full time

Job summary

CEKAP LINK TECH SDN. BHD. is seeking a detail‑driven Procurement Executive to support daily office administration in Kuala Lumpur. You will handle facilities, stationery, assets, and coordinate visitors and meetings to keep the workplace organized and safe.

Responsibilities include indirect procurement, supplier management, and processing purchases from requirements to PO issuance, delivery tracking and invoice verification. Strong MS Office skills and bilingual English/Mandarin are valued.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain Management or a related field.
• At least two years of relevant experience in administration, procurement or vendor management.
• Familiar with basic procurement processes, including quotation comparison, purchase orders, delivery tracking and invoice verification.
• Experience in multinational or growing companies is an advantage.
• Proficient in Mandarin and English; ability to communicate in Bahasa Malaysia for local matters.

Responsibilities

• Manage daily office administration, facilities, stationery and supplies, fixed assets, visitor and meeting coordination, and general workplace support.
• Indirect procurement: procure office supplies, equipment and services; collect requirements, obtain quotations, issue PO, track deliveries and verify invoices.
• Vendor and service provider management: source, evaluate and maintain relationships with local suppliers and service providers; onboarding and renewals.
• Asset, inventory and expense management: maintain asset registers, inventory and procurement trackers; coordinate invoice verification with Finance.
• Process improvement: develop admin and procurement procedures, templates and records; identify efficiency and cost-saving opportunities.
• General operational support: provide administrative and procurement support for local needs and related duties.

Skills

Office Administration

Vendor coordination

Procurement processes

Microsoft Office

English Mandarin

Education

Diploma or Bachelor’s in Business Administration/Procurement/Supply Chain

Tools

Microsoft Excel

Procurement systems

Expense/Asset management systems

Job description

Manage daily office administration, including office premises and facilities, stationery and supplies, fixed assets, visitor and meeting coordination, and general workplace support. Ensure the office remains organized, safe and efficiently operated.

Indirect Procurement

Manage the procurement of office supplies, equipment, facilities-related items and third-party services. Responsibilities include collecting purchasing requirements, obtaining and comparing quotations, coordinating approvals, issuing purchase orders, tracking deliveries, verifying goods and services, and maintaining procurement records.

Vendor and Service Provider Management

Source, evaluate and maintain relationships with local suppliers, property management teams and external service providers. Support vendor onboarding, contract renewals and performance reviews, and resolve service or delivery issues promptly.

Asset, Inventory and Expense Management

Maintain accurate asset registers, office inventory records and procurement trackers. Conduct regular stock and asset checks, monitor administrative and procurement expenses, and coordinate invoice verification and payment follow-up with the Finance team.

Process Improvement

Develop and maintain administration and procurement procedures, templates and records. Identify opportunities to improve efficiency, strengthen controls and achieve reasonable cost savings.

General Operational Support

Provide administrative and procurement support for local operational needs and undertake other reasonable duties related to the role.

Requirements

Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain Management or a related field.

At least two years of relevant experience in administration, office management, procurement or vendor management.

Familiar with basic procurement processes, including quotation comparison, purchase orders, delivery tracking, invoice verification and procurement record keeping.

Experience supporting a medium-sized or fast-growing company is preferred. Experience in a multinational company, shared services centre or newly established office is an advantage.

Good working proficiency in Mandarin and English. Ability to communicate in Bahasa Malaysia for day-to-day vendor and local administrative matters.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint. Experience using procurement, expense or asset management systems is an advantage.

Strong organizational, communication and vendor coordination skills, with good attention to detail and cost awareness.

Able to work independently, manage multiple priorities and adapt to a fast-paced, multicultural working environment.

Job Highlights

Build Local Operations

Participate in the development of administration and procurement processes for a growing Malaysia-based technology services company.

Broad Job Ownership

Gain hands‑on exposure to office administration, vendor management, indirect procurement, asset management and process improvement.

Develop practical operational and project coordination capabilities in a collaborative and multicultural working environment.

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