Administrative Executive / Project Administrator

Brandt Business Services Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Brandt Business Services Sdn Bhd is seeking an Administrative Executive / Project Administrator to provide administrative and coordination support to the Project Manager. You will prepare, maintain, and organise project documentation and assist with budgets, PRs, and POs, ensuring accurate records and timely processing.

The role requires a diploma or degree in business-related fields, strong English/Bahasa Malaysia skills, and excellent MS Office capabilities.

Qualifications

• Diploma or degree in Business Administration, Management, Project Management or related field.
• Proficient in English and Bahasa Malaysia, both written and spoken.
• Excellent administrative, organisational, and coordination skills.
• Able to work independently with proactive attitude.
• Strong document management and attention to detail.

Responsibilities

• Provide administrative and coordination support to the Project Manager.
• Prepare, maintain, and organise project documentation, including BQ/records.
• Maintain and update project budgets and financial records.
• Prepare, process, and manage PR and PO documents.
• Monitor expenditure and assist with budget risk identification.
• Ensure documentation is properly filed for easy reference.
• Coordinate administrative matters to support day-to-day project operations.
• Perform other duties as assigned by the Project Manager.

Skills

English & BM proficiency

Administrative & coordination

Proactive & independent

Attention to detail

Multi-tasking & deadlines

Microsoft Excel & Word

Education

Diploma/ Degree in Business Admin or related

Tools

Microsoft Excel

Microsoft Word

MS Office

Job description

Administrative Executive / Project Administrator

We are seeking a proactive, organised, and detail-oriented Administrative Executive / Project Administrator to join our team. The successful candidate will provide administrative and coordination support to the Project Manager and assist in ensuring the smooth and efficient execution of day-to-day project administration.

Key responsibilities

Provide administrative, coordination, and organisational support to the Project Manager.

Prepare, maintain, and organise project documentation, including Bills of Quantities (BQ) and related records.

Maintain and update project budgets, financial records, and documentation.

Prepare, process, and manage Purchase Requisition (PR) and Purchase Order (PO) documentation.

Monitor project expenditure and maintain accurate spending records.

Assist in identifying potential budgetary or financial risks and escalates issues when necessary.

Ensure all project documentation is properly maintained and filed for easy reference.

Coordinate administrative matters to support the smooth and efficient day-to-day operation of projects.

Perform other administrative and project-related duties as assigned by the Project Manager.

About you

Minimum Diploma or Degree in Business Administration, Management, Project Management, or a related field.

Good command of English and Bahasa Malaysia, both written and verbal.

Strong administrative, organisational, and coordination skills.

Proactive, responsible, and able to work independently.

Excellent attention to detail with strong document management skills.

Able to manage multiple tasks and meet deadlines in a fast-paced working environment.

Comfortable working under pressure and handling time-sensitive tasks.

Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

Brandt is a training specialist, consulting and business transformation outsourcing company focused on enabling clients to positively transform their customer strategy and operations through improving the quality, performance and efficiency of the approach and people and deliver an improved customer experience.

Built on the company’s core expertise, Brandt helps organizations achieve enhanced service levels through transforming the approach, performance, quality and efficiency of the organization and its people.

In addition, Brandt focuses on improving the customer management, quality and performance of individuals, teams and functions in delivering world class operational standards in Customer Management Excellence.

Brandt works with organizations to integrate strategies across a broad perspective all elements of their business to support their customers. We are the “final enabler” to help organization achieve operational efficiencies aligned to their business strategy. Investment in technology is therefore optimized.

Organizations have historically seen outsourcing as a cost reduction exercise, and often seen a less than positive impact on quality or the customer experience. Brandt’s offering in business transformation seeks to manage the landscape of creating customer branded experience via an end-to-end approach

Brandt is a training specialist, consulting and business transformation outsourcing company focused on enabling clients to positively transform their customer strategy and operations through improving the quality, performance and efficiency of the approach and people and deliver an improved customer experience.

Built on the company’s core expertise, Brandt helps organizations achieve enhanced service levels through transforming the approach, performance, quality and efficiency of the organization and its people.

In addition, Brandt focuses on improving the customer management, quality and performance of individuals, teams and functions in delivering world class operational standards in Customer Management Excellence.

Brandt works with organizations to integrate strategies across a broad perspective all elements of their business to support their customers. We are the “final enabler” to help organization achieve operational efficiencies aligned to their business strategy. Investment in technology is therefore optimized.

Organizations have historically seen outsourcing as a cost reduction exercise, and often seen a less than positive impact on quality or the customer experience. Brandt’s offering in business transformation seeks to manage the landscape of creating customer branded experience via an end-to-end approach

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What can I earn as an Administration Executive