Admin Assistant/Admin Clerk

JO Architects Sdn Bhd; Petaling Jaya; On-site; MYR 24,000 - 36,000; Full time

Job summary

JO Architects Sdn Bhd is seeking an organized Administrative Clerk in Petaling Jaya to support daily office tasks, document management, and communications with clients and colleagues. The role emphasizes learning new systems quickly and maintaining proactive, positive teamwork.

The ideal candidate will hold a high school diploma, be fluent in Mandarin and English, and demonstrate strong time management with a proactive approach to tasks and responsibilities.

Qualifications

• High school diploma or equivalent is required.
• Good time management and the ability to learn quickly are essential.
• Able to communicate in Mandarin and English.
• Eager to learn new systems and adapt to changing tasks.
• Positive, proactive attitude and strong organization skills.
• Strong written and verbal communication for internal and external stakeholders.

Responsibilities

• Manage daily office tasks including filing, scanning, and organizing documents.
• Answer phone calls, respond to emails, and greet visitors with a friendly attitude.
• Enter accurate information into databases and systems.
• Assist with scheduling meetings and tracking office supplies.
• Adapt quickly to new tools, software changes, and shifting priorities.
• Perform ad hoc duties and special projects as assigned by management to support the team.

Skills

Data entry

Time management

Multitasking

Mandarin & English

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Email

Job description

We are looking for an organized and enthusiastic Administrative Clerk to join our team. In this role, you will handle daily office tasks, manage paperwork, and support our team to keep operations running smoothly. We value growth and adaptability, so we are specifically looking for someone who is eager to learn new systems and can pick up new tasks quickly.

Key responsibilities

Manage daily office tasks, including filing, scanning, and organizing documents.

Answer phone calls, respond to emails, and greet visitors with a friendly attitude.

Enter accurate information into our computer databases and systems.

Assist with scheduling meetings, tracking office supplies, and handling incoming mail.

Adapt quickly to new office tools, software changes, and shifting daily priorities.

Perform ad hoc duties and special projects as assigned by management to support the team.

About you

Keep files and workspaces neat

Speak and write clearly with coworkers and clients

Know how to use email, word processors, and spreadsheets

A high school diploma or equivalent is usually required

High motivation to learn and a positive, proactive attitude.

Good time management, proven ability to learn new skills, software, and processes quickly.

Able to communicate Mandarin and English

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have data entry experience?
• Which of the following languages are you fluent in?

What can I earn as an Administration Officer