Admin Assistant

REAL PROJECT MANAGEMENT SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Job summary

REAL PROJECT MANAGEMENT SDN BHD is seeking an Admin Assistant to manage day-to-day office operations in Kuala Lumpur. You will support Accounts and HR, coordinate meetings, handle correspondence, and maintain company records with a proactive, confidential approach.

The role requires a Diploma in Business Administration or related field, and at least 1 year of admin experience. Proficiency in Microsoft Office and strong organizational skills are essential. Fresh graduates are welcome.

Qualifications

• Diploma in Business Administration or related field.
• Minimum 1 year administrative experience; fresh graduates welcome.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Able to work independently and maintain confidentiality.
• Proactive, responsible, and detail-oriented.

Responsibilities

• Assist in daily office administrative operations and activities.
• Maintain and organize company records, files, and documentation.
• Handle incoming calls, emails, correspondence, and courier services.
• Prepare letters, reports, forms, and presentation materials.
• Coordinate meetings, appointments, and meeting room arrangements.
• Manage office supplies, stationery, pantry items, and equipment.
• Liaise with vendors, suppliers, contractors, and service providers.
• Ensure office facilities are well-maintained and operating efficiently.
• Support Accounts and Human Resources when required.
• Manage rental matters and tenancy documentation for company houses.
• Coordinate repair and maintenance for rental properties.
• Maintain rental records and renewals.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Confidentiality

Detail-oriented

Proactive

Education

Diploma in Business Administration

Office Management Diploma

Tools

Microsoft Office

Job description

The Admin Assistant is responsible for managing the day-to-day administrative and office operations to ensure the smooth running of the office. This role includes handling office administration, company documentation, office facilities, rental properties, meeting arrangements, and coordination with vendors and service providers. The position also provides administrative support to other departments, including Accounts and Human Resources, when required.

Key Responsibilities

Administrative & Office Management

Assist in manage daily office administrative operations and activities.

Assist in maintain and organize company records, files, and documentation.

Handle incoming calls, emails, correspondence, and courier services.

Assist in prepare letters, reports, forms, and presentation materials.

Assist in coordinate meetings, appointments, and meeting room arrangements.

Manage office supplies, stationery, pantry items, and equipment.

Liaise with vendors, suppliers, contractors, and service providers.

Ensure office facilities are well-maintained and operating efficiently.

Assist in organizing company meetings, events, and staff activities.

Support management with administrative tasks and special assignments as required.

Property & Rental Administration

Assist in manage and monitor company house rental matters and tenancy-related documentation.

Liaise with landlords, property agents, and tenants regarding rental issues and maintenance matters.

Coordinate repair, maintenance, and servicing works for rental properties.

Maintain rental records, agreements, utility bills, and related documents.

Monitor renewal dates and ensure timely follow-up on tenancy matters.

IT & Meeting Support

Set up and operate office equipment including laptops, projectors, speakers, printers, and meeting room facilities.

Provide basic troubleshooting and support for office equipment and presentation setups.

Assist in preparing documents and presentations using Microsoft Word and PowerPoint.

Coordinate with IT vendors or service providers when necessary.

General Support

Provide administrative assistance to Accounts and Human Resources departments when required.

Perform other duties as assigned by Management.

Requirements

Diploma in Business Administration, Office Management, or a related field.

Minimum 1 year of relevant administrative experience is preferred/Fresh graduates with a positive attitude, strong willingness to learn, and eagerness to develop their skills are welcome to apply.

Proficient in Microsoft Office, particularly Microsoft Word, Excel, and PowerPoint.

Familiar with operating office equipment such as laptops, projectors, speakers, printers, and meeting room systems.

Good organizational and multitasking skills.

Strong communication and interpersonal skills.

Able to work independently and maintain confidentiality.

Proactive, responsible, and detail-oriented.

Office Administration

Document Management

Organization & Time Management

Communication Skills

Engineering & Project Management Services 11-50 employees

RPM provides Project Management Consulting services to the construction industry in Malaysia. The company is lead by an Irish expatriate with 27 years of global experience in the construction industry including the last 10 years in Malaysia. We are expanding quickly and are actively looking for people to support this expansion.

RPM provides Project Management Consulting services to the construction industry in Malaysia. The company is lead by an Irish expatriate with 27 years of global experience in the construction industry including the last 10 years in Malaysia. We are expanding quickly and are actively looking for people to support this expansion.

What can I earn as an Administration Officer