Admin

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an Admin & Procurement Assistant to provide day-to-day administrative support, organize filing, and assist the procurement team with sourcing, purchasing, and supplier coordination. You will help ensure timely delivery and accurate documentation across projects.

The ideal candidate is organized, detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks within deadlines. Fresh graduates are welcome to apply.

Qualifications

• Fresh graduates are welcome to apply.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Good filing, documentation, and organizational skills.
• Basic understanding of purchasing and procurement processes.
• Able to communicate effectively with suppliers and internal team members.
• Detail-oriented with good follow-up skills.
• Able to manage multiple tasks and work within deadlines.

Responsibilities

• Perform general administrative and clerical duties to support daily office operations
• Maintain proper physical and digital filing systems for company documents
• Organize and file quotations, purchase orders, invoices, delivery orders, supplier documents, contracts, and other records
• Ensure documents are properly labelled, filed, and easily retrievable
• Maintain and update company records, databases, supplier lists, and document registers
• Prepare letters, simple reports, spreadsheets, and other administrative documents when required
• Assist the procurement team in sourcing furniture, materials, accessories, and other items required for projects
• Request quotations from suppliers and assist in preparing price comparisons
• Monitor outstanding orders and follow up with suppliers on production and delivery status
• Coordinate delivery schedules with suppliers, project teams, warehouse, and site personnel

Skills

Excel

Word

Outlook

Job description

The Admin & Procurement Assistant is responsible for providing day-to-day administrative support, maintaining proper filing and documentation, and assisting the procurement team with sourcing, purchasing, supplier coordination, and delivery follow-up. The role requires an organized, responsible, and detail-oriented individual who can manage documentation efficiently and support the smooth operation of the office and procurement activities.

Key responsibilities

Perform general administrative and clerical duties to support daily office operations

Maintain proper physical and digital filing systems for company documents

Organize and file quotations, purchase orders, invoices, delivery orders, supplier documents, contracts, and other records

Ensure documents are properly labelled, filed, and easily retrievable

Maintain and update company records, databases, supplier lists, and document registers

Prepare letters, simple reports, spreadsheets, and other administrative documents when required

Assist the procurement team in sourcing furniture, materials, accessories, and other items required for projects

Request quotations from suppliers and assist in preparing price comparisons

Monitor outstanding orders and follow up with suppliers on production and delivery status

Coordinate delivery schedules with suppliers, project teams, warehouse, and site personnel

About you

Fresh graduates are welcome to apply

Previous administrative or procurement experience will be an advantage

Proficient in Microsoft Office, particularly Excel, Word, and Outlook

Good filing, documentation, and organizational skills

Basic understanding of purchasing and procurement processes is an advantage

Able to communicate effectively with suppliers and internal team members

Detail-oriented with good follow-up skills

Able to manage multiple tasks and work within deadlines

Responsible, proactive, organized, and willing to learn

Good command of English

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?


• What's your expected monthly basic salary?


• How many years' experience do you have in an Administration Role?


• Which of the following types of qualifications do you have?


• Do you have purchasing experience?


• Which of the following Microsoft Office products are you experienced with?