Personal Assistant to CEO

SMT Technologies Sdn Bhd; Batu Kawan; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Parking

Vision

Performance-based increment

Bonus

Job summary

SMT Technologies Sdn Bhd is seeking a proactive Personal Assistant to the Chief Executive Officer to manage the CEO’s calendar, coordinate meetings, and prepare communications. The role involves liaising with internal teams and external partners, handling confidential information, and arranging domestic and international travel to support executive efficiency.

The successful candidate will have a Diploma/Degree in business administration or related field, at least 3 years in an EA/PA role, and

Qualifications

• Diploma or degree in business admin/related field.
• Minimum 3 years’ experience as Personal/Executive Assistant or similar role.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High integrity, confidentiality, and professionalism.
• Willing to travel and work at Sungai Petani or Batu Kawan plant depending on CEO’s schedule.

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and ensure effective time management.
• Organize and coordinate internal and external meetings, including agendas, minutes, and follow-ups.
• Prepare, review, and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Liaise with internal departments, business partners, and external stakeholders for the CEO.
• Coordinate domestic and international travel arrangements.

Skills

Strong organizational

Multitasking

Time management

Excellent communication (EN & BM)

Education

Diploma/Degree in Business Administration or related

Tools

Microsoft Office

Job description

SMT Technologies Sdn Bhd is the world's Top 41 ranked Electronic Manufacturing Services (EMS) provider. Incorporated in October 1993, SMTT is one of the market leading EMS provider in South East Asia (Malaysia, Thailand) that offer a whole range of services ranging from product design, complete box build manufacturing and full turnkey solutions. We are focused on delivering best in class manufacturing, product development, engineering and supply chain solutions to OEM's in the computing, medical devices, lighting, industrial and consumer sectors.

SMTT is committed to a workforce free of harassment and discrimination. Companies shall not engage in discrimination based on race, caste, national origin, age, gender, sexual orientation, ethnicity, disability, pregnancy (exclude foreign worker, base on national law), religion, political affiliation, union membership or marital status in hiring and employment practices.

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and ensure effective time management.
• Organize and coordinate internal and external meetings, including preparing meeting agendas, minutes, and follow-ups.
• Prepare, review, and edit correspondence, reports, and presentations before submission.
• Handle confidential and sensitive information with the highest level of discretion.
• Liaise with internal departments, business partners, and external stakeholders on behalf of the CEO.
• Coordinate domestic and international travel arrangements, including transportation, accommodation, and itineraries.
• Accompany the CEO to meetings, events, plant visits, and official functions when required.
• Ensure all documents, briefings, and information are prepared ahead of meetings for the CEO.
• Assist in monitoring project progress, deadlines, and follow-up actions as assigned by the CEO.
• Perform general administrative duties to support the CEO’s office, ensuring smooth day-to-day operations.
• Anticipate the CEO’s needs and proactively provide solutions to facilitate decision-making.

Requirements

• Diploma/Degree in Business Administration, Management, or related field.
• Minimum 3 years’ experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of integrity, confidentiality, and professionalism.
• Willing to travel and work at either Sungai Petani or Batu Kawan plant depending on CEO’s schedule.
• Flexible, resourceful, and able to work independently with minimal supervision.

Perks and benefits

• Medical
• Miscellaneous allowance
• Parking
• Vision
• Performance Merit-based Increment , Bonus

What can I earn as a Personal Assistant to the Chief Executive Officer