Personal Assistant to CEO

HENGYUAN REFINING COMPANY BERHAD; Port Dickson; On-site; MYR 89,000 - 123,000; Full time

Job summary

HENGYUAN REFINING COMPANY BERHAD is seeking a Personal Assistant to the Chief Executive Officer to deliver high-level executive and administrative support to the CEO and CEO Office. You will manage the CEO’s calendar, travel, meetings and engagements, and coordinate documentation and events with LT and external stakeholders.

The role requires a Bachelor’s degree and 5–8 years of experience supporting a CEO or senior executive, with strong English communication and confidentiality.

Qualifications

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Corporate Administration or related discipline.
• 5–8 years of relevant experience in executive assistance or secretarial roles.
• Experience supporting a CEO or senior executive is advantageous.
• Experience in oil & gas, petrochemical, manufacturing, or multinational/public-listed company preferred.
• Strong coordination of senior-level meetings, travel and corporate engagements.

Responsibilities

• Provide comprehensive executive and administrative support to the CEO and CEO Office.
• Manage and prioritise the CEO’s calendar, appointments, meetings, travel and engagements.
• Coordinate meetings, including agendas, materials, logistics and minutes.
• Track and follow up on action items from CEO and management meetings.
• Liaise with internal departments, senior management and external partners.
• Manage correspondence, emails, calls and requests requiring the CEO’s attention.
• Prepare reports, presentations, briefing papers and management documents.
• Coordinate corporate events involving the CEO and LT.
• Conduct research to support management review and decision-making.
• Handle confidential matters with discretion.
• Provide timely support for urgent and special assignments by the CEO.

Skills

Executive support

Calendar management

Travel coordination

English communication

Discretion/confidentiality

MS Office

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

We are looking for a Personal Assistant to the CEO to provide high-level executive, administrative and coordination support to the CEO Office. The successful candidate will work closely with the CEO and Leadership Team (LT), senior management, internal departments and external stakeholders to ensure smooth coordination of business activities and follow-up actions.

Key Responsibilities

Provide comprehensive executive and administrative support to the CEO and CEO Office.

Manage and prioritise the CEO’s calendar, appointments, meetings, travel and business engagements.

Coordinate meetings, including agendas, presentation materials, logistics and minutes.

Track and follow up on action items arising from CEO and management meetings.

Liaise with internal departments, senior management, external stakeholders and business partners.

Manage correspondence, emails, calls and requests requiring the CEO’s attention.

Prepare reports, presentations, briefing papers, summaries and other management documents.

Coordinate corporate events, official visits, workshops and engagements involving the CEO/LT.

Conduct research and compile information to support management review and decision-making.

Handle confidential corporate, commercial and personnel matters with a high level of discretion.

Provide timely support for urgent, ad-hoc and special assignments assigned by the CEO.

Requirements

Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Corporate Administration or a related discipline.

5–8 years of relevant experience in executive assistance, personal assistance, secretarial or administrative support.

Experience supporting a CEO, Managing Director or senior executive will be an advantage.

Experience in oil & gas, petrochemical, manufacturing, multinational or public-listed companies is preferred.

Strong experience in coordinating senior-level meetings, business travel and corporate engagements.

Excellent written and verbal communication skills in English.

Strong organisational, planning, coordination and time-management skills.

High level of integrity, professionalism, confidentiality and discretion.

Proficient in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.

Good understanding of corporate etiquette, business protocol, governance and internal approval processes.

Proactive, mature, resourceful and able to work independently under pressure.

Strong attention to detail, follow-up and problem-solving skills.

A public listed company which operates an oil & gas refinery in Port Dickson, Malaysia. This refinery produces a comprehensive range of petroleum products, some 90% of which are consumed within Malaysia, and has a licensed production capacity of 156,000 barrels per day. The Company believes in giving equal attention to caring for the environment and contributing to social development within the community in which it operates.

A public listed company which operates an oil & gas refinery in Port Dickson, Malaysia. This refinery produces a comprehensive range of petroleum products, some 90% of which are consumed within Malaysia, and has a licensed production capacity of 156,000 barrels per day. The Company believes in giving equal attention to caring for the environment and contributing to social development within the community in which it operates.

What can I earn as a Personal Assistant to the Chief Executive Officer