EXECUTIVE ASSISTANT CUM PA TO MD

EHH FOOD INDUSTRY SDN BHD; Teluk Panglima Garang; Sur place; MYR 67 000 - 112 000; Plein temps

Résumé du poste

EHH Food Industry Sdn. Bhd. is seeking an experienced Executive Assistant to provide direct executive and administrative support to the Managing Director.

You will manage the MD's daily schedule, prepare reports and presentations, and coordinate internal and external meetings with a high level of discretion. Key duties include preparing documents, following up with departments, arranging business travel, and supporting events and special projects.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 5 years of relevant experience as an Executive Assistant or similar role.
• Experience supporting a Managing Director/CEO or Senior Management is a plus.
• Excellent organisational, time-management and coordination skills.
• Strong communication and interpersonal skills.
• Proficient in English and Bahasa Malaysia, both written and spoken.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong follow-up skills and ability to manage multiple tasks and priorities.
• High level of integrity, confidentiality and professionalism.
• Proactive, detail-oriented and able to work independently.

Responsabilités

• Provide direct executive and administrative support to the Managing Director.
• Manage and coordinate MD's daily schedule, appointments and meetings.
• Prepare reports, presentations and other documents for the MD.
• Coordinate internal and external meetings and prepare materials/minutes as needed.
• Follow up with departments on tasks and instructions from the MD.
• Monitor progress of assigned tasks and provide updates to the MD.
• Coordinate communication between the MD, management, departments and external parties.
• Handle confidential documents with discretion.
• Assist with business travel arrangements and itineraries.
• Support the MD in events, meetings and special projects.
• Anticipate MD needs and ensure timely follow-ups.

Connaissances

Executive support

Calendar management

Communication

Time management

Discretion

Multitasking

Formation

Diploma/Bachelor's in Business/Secretarial

Outils

Microsoft Office

Word

Excel

PowerPoint

Outlook

Description du poste

Provide direct executive and administrative support to the Managing Director. You will manage and coordinate the MD's daily schedule, appointments and meetings, prepare reports, presentations, correspondence and other documents, and coordinate internal and external meetings. You will follow up with relevant departments on tasks and instructions assigned by the MD, monitor progress of assigned tasks, and coordinate communication between the MD, management team, internal departments and external parties.

Key responsibilities

• Manage and coordinate the MD's daily schedule, appointments and meetings
• Prepare reports, presentations, correspondence and other documents for the MD
• Coordinate internal and external meetings, including preparation of meeting materials and minutes when required
• Follow up with relevant departments on tasks, instructions and pending matters assigned by the MD
• Monitor the progress of assigned tasks and provide updates to the MD
• Coordinate communication between the MD, management team, internal departments and external parties
• Manage confidential documents, information and correspondence with a high level of discretion
• Assist with business travel arrangements, transportation, accommodation and itineraries
• Support the MD in company events, business meetings and special projects
• Anticipate the MD's needs and ensure important matters are properly followed up

About you

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or a related field
• Minimum 5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary or similar role
• Experience supporting a Managing Director, CEO, Director or Senior Management will be an added advantage
• Excellent organisational, time-management and coordination skills
• Strong communication and interpersonal skills
• Proficient in English and Bahasa Malaysia, both written and spoken
• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook
• Strong follow-up skills with the ability to manage multiple tasks and priorities
• High level of integrity, confidentiality and professionalism
• Proactive, detail-oriented, responsible and able to work independently

About us

EHH Food Industry Sdn. Bhd. is a growing food manufacturing company based in Selangor. We are committed to delivering quality food products while continuously improving our operations, people and business performance.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

FMCG Manufacturing 51-100 employees

EHH Food Industry Sdn. Bhd. is a proudly Malaysian food manufacturing company dedicated to delivering quality, taste, and trust through every product we make. With years of experience in the industry, we specialize in producing a wide range of noodles and food items, including yellow noodles, koay teow, laksa, tofu, wantan, pan mee, efu noodle, and yee mee. Each product is crafted with care, combining traditional flavors with modern production standards to ensure freshness, consistency, and satisfaction in every bite.

At EHH, quality is not just a promise — it’s a guarantee. Our operations are certified by HALAL (JAKIM), MESTI, GMP, HACCP, and ISO.

EHH Food Industry Sdn. Bhd. is a proudly Malaysian food manufacturing company dedicated to delivering quality, taste, and trust through every product we make. With years of experience in the industry, we specialize in producing a wide range of noodles and food items, including yellow noodles, koay teow, laksa, tofu, wantan, pan mee, efu noodle, and yee mee. Each product is crafted with care, combining traditional flavors with modern production standards to ensure freshness, consistency, and satisfaction in every bite.

At EHH, quality is not just a promise — it’s a guarantee. Our operations are certified by HALAL (JAKIM), MESTI, GMP, HACCP, and ISO.

What can I earn as an Executive Assistant