EXECUTIVE ASSISTANT TO GROUP CEO

SJG HOLDINGS SDN BHD; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

SJG HOLDINGS SDN BHD is seeking an Executive Assistant/PA to support the CEO in a fast-paced environment. You will manage calendars, prepare presentations, and coordinate meetings while ensuring confidentiality and professional communication with internal and external stakeholders.

The role requires a Diploma/ Degree and experience in similar roles, with strong English and Mandarin language skills, and proficiency in PowerPoint, Excel, and Word.

Qualifications

• Diploma/Degree with relevant working experience.
• Experience as PA, EA, Management Executive or similar role is an advantage.
• Good command of English & Mandarin.
• Proficient in PowerPoint, Excel & Word.
• Strong presentation and communication skills.
• Highly organised with excellent follow-up ability.
• Able to multitask and work in a fast-paced environment.
• Independent, resourceful and able to solve problems.
• Comfortable working directly with senior management.

Responsibilities

• Manage CEO's calendar, appointments, meetings and reminders.
• Prepare professional PowerPoint presentations, reports and proposals.
• Organise information and prepare simple management summaries.
• Coordinate meetings and take meeting minutes.
• Track deadlines, action items and follow up closely with PICs.
• Coordinate with internal departments, clients, suppliers and external parties.
• Assist with emails, documents and correspondence.
• Arrange travel, accommodation and meeting logistics.
• Conduct research and compile information when required.
• Maintain confidentiality of company and management information.

Skills

Presentation skills

Communication skills

Time management

Multitasking

Problem solving

Education

Diploma/Degree in relevant field

Tools

PowerPoint

Excel

Word

Job description

This role goes beyond general administration. You will help the CEO manage schedules, prepare presentations, coordinate meetings, track action items and follow up with different departments to ensure things get done.

Key responsibilities

Manage CEO's calendar, appointments, meetings and reminders

Prepare professional PowerPoint presentations, reports and proposals

Organise information and prepare simple management summaries

Coordinate meetings and take meeting minutes

Track deadlines, action items and follow up closely with PICs

Coordinate with internal departments, clients, suppliers and external parties

Assist with emails, documents and correspondence

Arrange travel, accommodation and meeting logistics

Conduct research and compile information when required

Maintain confidentiality of company and management information

About you

Diploma/Degree with relevant working experience

Experience as PA, EA, Management Executive or similar role is an advantage

Good command of English & Mandarin

Proficient in PowerPoint, Excel & Word

Strong presentation and communication skills

Highly organised with excellent follow-up ability

Able to multitask and work in a fast-paced environment

Independent, resourceful and able to solve problems

Comfortable working directly with senior management

Own transport preferred

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
• Which of the following types of qualifications do you have?
• How would you rate your Mandarin language skills?
• Do you have Meeting Coordination experience?