Personal Assistant to CEO

PropNex Realty Sdn Bhd; Petaling Jaya; On-site; MYR 45,000 - 73,000; Full time

Job summary

PropNex Cheras, part of PropNex Malaysia, seeks a proactive Personal Assistant to the CEO to manage calendars, arrange meetings, and coordinate travel. You will ensure the CEO is well-prepared with necessary materials and information for meetings and events.

You will also draft and edit communications, liaise with internal teams and external partners, and provide discreet support to top management while keeping confidentiality. The role rewards discretion, efficiency, and professional excellence.

Qualifications

• Experience supporting C-suite executives preferred.
• Demonstrated ability to manage multiple calendars and schedules.
• Proven track record in handling confidential information.
• Strong communication and professional writing skills.
• Ability to coordinate domestic and international travel arrangements.

Responsibilities

• Provide high-level administrative support to the CEO/ED.
• Proactively identify scheduling conflicts and prepare materials for meetings.
• Coordinate travel arrangements and arrange logistics for events.
• Liaise with internal departments and external stakeholders to ensure smooth communication.
• Draft, edit, and proofread communications in line with branding.

Skills

Calendar management

Meeting coordination

Stakeholder liaison

Confidentiality

Travel arrangements

Tools

MS Office

Email management

Job description

Provide dedicated, high-level administrative support to the CEO/ED, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Proactively identify scheduling conflicts and ensure the CEO is well-prepared with necessary materials for meetings and events.

Offer limited support to the CEO/ED when required, ensuring seamless coordination across top management.

Liaise effectively with internal departments, external stakeholders, and middle management to ensure smooth communication and prompt task execution.

2. Communication and Correspondence Management

Act as a key liaison between the CEO and internal/external stakeholders, ensuring timely, professional, and clear communication.

Handle all correspondence, including emails, memos, and official documents, while maintaining strict confidentiality.

Draft, edit, and proofread communication materials to ensure alignment with the company's branding and messaging strategies.

3. Meeting Coordination and Follow-Up

Organize meetings, prepare detailed agendas, take accurate minutes, and follow up on action items to ensure timely execution.

Compile and distribute relevant documents, supporting the CEO in decision-making and strategic planning processes.

4. Project Coordination and Strategic Support

Track deadlines, deliverables, and resource allocations for CEO-led projects, ensuring alignment with company objectives.

Facilitate effective collaboration between the CEO and various departments to support strategic initiatives.

5. Administrative Operations and Ad-Hoc Duties

Oversee administrative tasks such as organizing travel arrangements, handling important documents, and managing daily office operations.

Address ad-hoc duties with flexibility and ownership, ensuring the CEO’s priorities are met efficiently.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

PropNex Cheras is one of the leading branches under PropNex Malaysia, one of Malaysia's fastest-growing real estate agencies. Built on the values of trust, service, and excellence, we provide professional real estate services across residential, commercial, industrial, land, and investment properties.

Beyond property transactions, we are committed to developing successful real estate professionals through structured training, leadership development, innovative marketing, and a collaborative team culture. We believe in creating opportunities for people to build meaningful careers while helping clients achieve their property goals.

PropNex Cheras is one of the leading branches under PropNex Malaysia, one of Malaysia's fastest-growing real estate agencies. Built on the values of trust, service, and excellence, we provide professional real estate services across residential, commercial, industrial, land, and investment properties.

Beyond property transactions, we are committed to developing successful real estate professionals through structured training, leadership development, innovative marketing, and a collaborative team culture. We believe in creating opportunities for people to build meaningful careers while helping clients achieve their property goals.

What can I earn as a Personal Assistant to the Chief Executive Officer