Executive Assistant to CEO

APM CORPORATE SERVICES SDN BHD; Klang City; On-site; MYR 60,000 - 90,000; Full time

Job summary

APM Automotive Holdings Berhad seeks an experienced Executive Assistant to the CEO to manage complex calendars, meetings and travel, and act as a liaison across departments. You will prepare materials, draft correspondence and maintain confidential files with discretion.

You will support special projects, track action items, and ensure timely delivery while upholding high standards of professionalism and multilingual communication.

Qualifications

• Proven experience as an executive assistant or coordinator supporting C-level executives.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Fluency in English, Bahasa Malaysia and Mandarin is valued.

Responsibilities

• Prioritize and schedule activities to optimize the CEO’s time and ensure timely completion of tasks.
• Collaborate with heads of departments, subsidiaries, and divisions to keep the CEO’s schedule updated, including meetings and travel arrangements.
• Schedule meetings and events with internal and external parties.
• Attend meetings with the CEO, take minutes, and track action items.
• Prepare meeting materials, agendas, and presentations.
• Facilitate communication between the CEO and meeting participants.
• Draft, review, and edit correspondence, presentations, and reports for the CEO.
• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain confidentiality and handle sensitive information appropriately.
• Prepare, review and maintain confidential documents, contracts, and agreements.
• Implement and maintain effective document management systems.
• Build and maintain positive relationships with internal and external stakeholders.
• Coordinate with the executive team to foster cross-functional collaboration.
• Support the CEO in special projects by conducting research and preparing presentations.

Skills

Executive support

Coordination

Communication

Multitasking

Interpersonal skills

MS Office

Education

Recognized Degree in Electrical, Mechanical Engineering; and/or Law; Business, or a relevant field.

Tools

MS Office

Job description

Prioritize and schedule activities to optimize the CEO’s time and ensure timely completion of tasks.

Collaborate with the respective head of departments, head of subsidiaries, head of divisions to ensure the CEO’s schedule are updated, which includes managing meetings, appointment and travel arrangements.

Collaborate with internal and external parties to schedule meetings and events.

2. Meeting Support

Attend meetings with the CEO, take meeting minutes and track action items.

Prepare meeting materials, agendas and presentations.

Facilitates effective communication and coordination between the CEO and meeting participants.

3. Communication and Correspondence:

Draft, review, and edit correspondence, presentations, and reports on behalf of the CEO.

Manage incoming and outgoing communication, including phone calls, emails, and mail.

Ensure timely and accurate dissemination of information to relevant parties.

Handle sensitive and confidential information with utmost discretion and always maintain high level of confidentiality.

Prepare, review and maintain confidential documents, contracts, and agreement.

Implement and maintain effective document management systems for efficient storage and retrieval of information.

5. Relationship Management:

Build and maintain positive working relationships with internal and stakeholders.

Serve as a liaison between CEO’s office and other departments, teams, and external partners.

Coordinate with the executive team to foster cross-functional collaboration and information sharing.

6. Special Project and Initiatives:

Support the CEO in various special projects and initiatives by conducting research,

preparing presentations and providing assistance as required.

Monitor project timelines and deliverables, ensuring tasks are completed on schedule.

Requirements:

Recognized Degree in Electrical, Mechanical Engineering; and/or Law; Business, or a relevant field.

Candidates must possess a background in the automotive industry.

Proven experience as an executive assistant or coordinator, preferably supporting C-level executives.

Ability to handle confidential information with professionalism and discretion.

Strong interpersonal skills and ability to work effectively with individuals at all levels.

Strong written and verbal communication skills, with the ability to prioritize tasks and meet deadlines.

Ability to manage and execute multiple responsibilities at once by focusing on one task while keeping track of others (i.e. multi-tasking).

High level of confidentiality to the CEO.

Proactive mindset and the ability to anticipate needs and resolve issues efficiently.

Strong interpersonal skills and the ability to work effectively with individuals at all levels.

Excellence command of spoken and written English, Bahasa Malaysia and Mandarin to effectively communicate with our diverse client base and stakeholders.

Excellence MS Office knowledge.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Business Support Services 1,001-5,000 employees

APM Automotive Holdings Berhad is one of the largest automotive components manufacturing group in Malaysia. The history of APM is littered with numerous important 'firsts' for a Malaysian Automotive Parts Manufacturer.

APM is at the forefront of the industry and a clear leader in many areas including the design and manufacture of bus and van seats and leaf springs. At APM, our customers are our driving force. Over the years our accomplishments and successes can be seen by the numerous prestigious awards that we have received.

We recognize that our growth efforts must in no way compromise the need to protect our environment. We believe that through our commitment and action we can make a difference in achieving a clean manufacturing environment. All of our manufacturing units have been awarded the ISO14001 certification, an added testimony that we are serious about our commitment. In addition to taking care of our environment, APM is also committed to maintaining a high standard in occupational safety and health at the work place.

Our human resource team is actively participating in providing training on a regular basis to our workforce. APM’s comprehensive annual safety and health programs include continuous medical surveillance and regularly conducted activities by both external and internal teams to improve the safety of the work area.

APM Automotive Holdings Berhad is one of the largest automotive components manufacturing group in Malaysia. The history of APM is littered with numerous important 'firsts' for a Malaysian Automotive Parts Manufacturer.

APM is at the forefront of the industry and a clear leader in many areas including the design and manufacture of bus and van seats and leaf springs. At APM, our customers are our driving force. Over the years our accomplishments and successes can be seen by the numerous prestigious awards that we have received.

We recognize that our growth efforts must in no way compromise the need to protect our environment. We believe that through our commitment and action we can make a difference in achieving a clean manufacturing environment. All of our manufacturing units have been awarded the ISO14001 certification, an added testimony that we are serious about our commitment. In addition to taking care of our environment, APM is also committed to maintaining a high standard in occupational safety and health at the work place.

Our human resource team is actively participating in providing training on a regular basis to our workforce. APM’s comprehensive annual safety and health programs include continuous medical surveillance and regularly conducted activities by both external and internal teams to improve the safety of the work area.

What can I earn as an Executive Assistant to the Chief Executive Officer