Personal Assistant to CEO

Talent Recruit; Petaling Jaya; On-site; MYR 120,000 - 150,000; Full time

Benefits offered by this job

Performance Bonus

Dental and Vision

Parking

Job summary

Talent Recruit seeks a Senior Personal Assistant to provide executive-level support for the Director in Malaysia. The role covers calendar management, travel coordination, expense processing, and confidential liaison with internal and external stakeholders.

The ideal candidate has at least 3 years of high-level secretarial experience, excellent English communication, and the ability to handle diverse tasks with discretion and professionalism.

Qualifications

• Minimum 3 years of experience in a high-level secretarial and administrative role.
• Proven ability to support C-suite executives.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to manage diverse stakeholders.
• Proactive, resourceful and adaptable with strong sense of responsibility.
• Uphold strict confidentiality regarding Director's matters.

Responsibilities

• Manage Director's expenses, calendar, and phone calls.
• Oversee claims processing and reimbursement.
• Coordinate all group meetings and travel arrangements for the Director.
• Organize travel plans and itineraries.
• Plan and execute corporate events.
• Prepare detailed meeting minutes and follow-ups.
• Liaise with stakeholders while maintaining confidentiality.
• Generate reports and presentations.
• Handle ad-hoc assignments from senior management.

Skills

Executive support

Secretarial experience

English communication

Stakeholder management

Confidentiality

Proactivity & adaptability

Job description

We are representing our is a multinational corporation thats incorporated since October 2020 an organisation is proudly headquartered in Malaysia, while others are spreading out across Southeast AsiaThailand, Indonesia and Taiwan.

With the current business expansion, they are looking for a Personal Assistant (Senior)

• Monday-Fri (10am to 7pm)
• Performance Bonus
• Dental and Vision
• Parking

Responsibilities:

Executive-Level Support:

• Manage Director's expenses, calendar, and phone calls, ensuring efficient time allocation.
• Oversee claims processing and reimbursement.
• Facilitate business and personal arrangements for the Director.
• Proactively handle ad-hoc assignments from senior management.
• Coordinate all group meetings, maintaining accurate and accessible calendars.
• Conduct in-depth research to support Director's decision-making.
• Generate insightful reports and presentations.
• Liaise with internal and external stakeholders on company and personal matters, ensuring confidentiality.
• Prepare detailed meeting minutes, including action items and follow-ups.

Project & Event Management:

• Manage project timelines, ensuring timely updates from department heads.
• Coordinate and schedule appointments, meetings, and travel arrangements for the Director.
• Organize travel plans and itineraries, including flights, hotels, and ground transportation.
• Plan and execute corporate events, like annual dinners and company trips.

Overall:

• Perform additional duties commensurate with the position, as directed by the Director and Executive Assistant

Requirements

• Minimum 3 years of experience in a high-level secretarial and administrative role.
• Proven ability to support C-suite executives with a deep understanding of their needs.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to manage diverse stakeholders, navigating various personalities and communication styles.
• Proactive, resourceful, and highly adaptable with a strong sense of responsibility and responsiveness.
• Uphold strict confidentiality regarding Director's matters and prioritize their interests.