Office Administration, Accounting & HR Executive Officer

Syarikat Kotak Jaya Sdn Bhd; Kajang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Syarikat Kotak Jaya Sdn Bhd in Balakong, Selangor is seeking an Office Administration, Accounting & HR Executive Officer to join our team on a full-time basis. You will support administrative processes, manage financial records and handle HR duties across production, admin and sales functions.

The role offers exposure to multi-functional operations, competitive remuneration and opportunities for career growth within a professional, ethical workplace.

Qualifications

• Diploma or degree qualification in Accounting, Finance, Business Administration, Human Resources or a related field; LCCI, ACCA/CIMA foundation is a plus
• 2-4 years of experience in accounting, office administration or human resources roles; experience in manufacturing packaging F&B is preferred
• Proficiency in accounting software (QuickBooks, Xero, SQL or UBS) and Microsoft Office applications, particularly Excel and Word
• Strong numeracy skills and accuracy in handling financial records and transactions
• Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Good written and verbal communication skills in English and Bahasa Malaysia
• Ability to maintain confidentiality and handle sensitive personnel and financial information with discretion
• Attention to detail and a commitment to maintaining accurate records
• Professional demeanour and ability to work effectively with colleagues at all levels
• Familiarity with HR systems and payroll administration is preferred
• Strong grasp of Malaysian labor law, EPF, SOCSO, LHDN requirements
• Knowledge of accounting principles and basic bookkeeping is advantageous
• Basic familiarity with food packaging, certification standards (FSC, FSSC), or export processes is advantageous
• Detail-oriented, organized, trustworthy, problem-solver, able to multitask in a fast-paced environment

Responsibilities

• Office Administration: Managing office administration functions including maintaining records, coordinating meetings, managing correspondence and ensuring the office operates efficiently
• Accounting & Finance: Process daily transactions; accounts payable/receivable; bank reconciliations; GST/SST documentation and audit support
• Human Resources: End-to-end recruitment, onboarding, employee records, leave & attendance tracking; EPF/SOCSO/EIS registrations; staff welfare
• Coordinate training needs and ensure compliance with Malaysian Employment Act & labour regulations

Skills

Numeracy skills

Organisational skills

Communication skills

Confidentiality

Detail oriented

Multitasking

Professional demeanour

HR payroll familiarity

Labor law knowledge

Bookkeeping basics

English & BM

Education

Diploma/degree in Accounting/Finance/BA/HR

LCCI/ACCA/CIMA foundation (plus)

Tools

QuickBooks

Xero

SQL

UBS

Excel

Word

Job description

Office Administration, Accounting & HR Executive Officer

About us

Syarikat Kotak Jaya Sdn Bhd is a dynamic and growing organisation committed to delivering excellence in our operations and services. We pride ourselves on maintaining a professional workplace culture where our employees are valued, supported and encouraged to develop their careers. Our team is dedicated to upholding the highest standards of integrity, efficiency and customer service across all our business functions.

About the role

We are seeking an Office Administration, Accounting & HR Executive Officer to join our team at our Balakong, Selangor office on a full-time basis. This is a pivotal role that combines office administration, accounting and human resources responsibilities, making it essential to the smooth and efficient operation of our organisation. As the Executive Officer, you will serve as a key support function across multiple departments, ensuring that administrative processes, financial records and personnel matters are managed with accuracy and professionalism. This role offers the opportunity to work across diverse functions and make a meaningful contribution to the success of Syarikat Kotak Jaya Sdn Bhd.

Key responsibilities

1. Office Administration

Managing office administration functions including maintaining records, coordinating meetings, managing correspondence and ensuring the office operates efficiently

Coordinate office supplies, inventory and procurement (including packaging samples, stationery, consumables)

Maintain physical digital filing systems: company documents, licenses, product certifications (FSC, FSSC, ISO, etc)

Arrange meeting, travel and logistic for production, supplier or ASEAN export-related discussions

Ensure office safety, cleanliness and utilities maintenance

Assists with import export document preparation & filing support

2.Accounting & Finance

Process daily transactions: sales invoices, purchase orders, receipts, payments

Manage accounts payable & receivable; follow up on customer payments debt recovery

Maintain general ledger; prepare monthly management accounts profit loss summaries

Handle payroll calculation & disbursement, EPF, SOCSO, EIS, PCB (LHDN) filings

Prepare bank reconciliation & cash flow statement

Assist with GST/SST documentation, tax filing and audit preparation

Track production costs, material pricing and supplier payment schedules

Support cost analysis for biodegradable packaging projects & new product lines

3.Human Resources

End-to-end recruitment job posting, screening interview, onboarding new staff (production,admin,sales)

Maintain employee records, contracts, leave & attendance tracking

Manage EPF. SOCSO,EIS registration, staff benefits and insurance

Ensure compliance with Malaysian Employment Act & labor regulations

Draft staff letters: offer, confirmation, performance reviews, appreciation, warnings

Coordinate training needs(e.g. food safety, quality standards, machine operation)

Handle employee welfare; conflict resolution and disciplinary procedures

What we're looking for

Diploma or degree qualification in Accounting, Finance, Business Administration, Human Resources or a related field; LCCI, ACCA/CIMA foundation is a plus

2-4 years of experience in accounting, office administration or human resources roles; experience in manufacturing packaging F&B is preferred.

Proficiency in accounting software (QuickBooks, Xero, SQL or UBS) and Microsoft Office applications, particularly Excel and Word

Strong numeracy skills and accuracy in handling financial records and transactions

Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously

Good written and verbal communication skills in English and Bahasa Malaysia

Ability to maintain confidentiality and handle sensitive personnel and financial information with discretion

Attention to detail and a commitment to maintaining accurate records

Professional demeanour and ability to work effectively with colleagues at all levels

Familiarity with HR systems and payroll administration is preferred

Strong grasp of Malaysian labor law, EPF, SOCSO, LHDN requirements

Knowledge of accounting principles and basic bookkeeping is advantageous

Basic familiarity with food packaging , certification standards (FSC, FSSC), or export processes is advantage

Detail-oriented, organized, trustworthy, problem-solver, able to multitask in a fast-paced environment

What we offer

We are committed to supporting our employees and providing a rewarding workplace environment. We offer competitive remuneration packages, opportunities for professional development and training to enhance your skills and career progression. We maintain a supportive team culture where your contributions are recognised and valued. Additionally, we provide a comprehensive benefits package and foster a work environment that prioritises the wellbeing of our staff. We are an equal opportunities employer and welcome applications from all qualified candidates.