Multi-Function Office Admin, Accounting & HR Exec

Syarikat Kotak Jaya Sdn Bhd; Kajang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Syarikat Kotak Jaya Sdn Bhd in Balakong, Selangor is seeking an Office Administration, Accounting & HR Executive Officer to join our team on a full-time basis. You will support administrative processes, manage financial records and handle HR duties across production, admin and sales functions.

The role offers exposure to multi-functional operations, competitive remuneration and opportunities for career growth within a professional, ethical workplace.

Qualifications

• Diploma or degree qualification in Accounting, Finance, Business Administration, Human Resources or a related field; LCCI, ACCA/CIMA foundation is a plus
• 2-4 years of experience in accounting, office administration or human resources roles; experience in manufacturing packaging F&B is preferred
• Proficiency in accounting software (QuickBooks, Xero, SQL or UBS) and Microsoft Office applications, particularly Excel and Word
• Strong numeracy skills and accuracy in handling financial records and transactions
• Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Good written and verbal communication skills in English and Bahasa Malaysia
• Ability to maintain confidentiality and handle sensitive personnel and financial information with discretion
• Attention to detail and a commitment to maintaining accurate records
• Professional demeanour and ability to work effectively with colleagues at all levels
• Familiarity with HR systems and payroll administration is preferred
• Strong grasp of Malaysian labor law, EPF, SOCSO, LHDN requirements
• Knowledge of accounting principles and basic bookkeeping is advantageous
• Basic familiarity with food packaging, certification standards (FSC, FSSC), or export processes is advantageous
• Detail-oriented, organized, trustworthy, problem-solver, able to multitask in a fast-paced environment

Responsibilities

• Office Administration: Managing office administration functions including maintaining records, coordinating meetings, managing correspondence and ensuring the office operates efficiently
• Accounting & Finance: Process daily transactions; accounts payable/receivable; bank reconciliations; GST/SST documentation and audit support
• Human Resources: End-to-end recruitment, onboarding, employee records, leave & attendance tracking; EPF/SOCSO/EIS registrations; staff welfare
• Coordinate training needs and ensure compliance with Malaysian Employment Act & labour regulations

Skills

Numeracy skills

Organisational skills

Communication skills

Confidentiality

Detail oriented

Multitasking

Professional demeanour

HR payroll familiarity

Labor law knowledge

Bookkeeping basics

English & BM

Education

Diploma/degree in Accounting/Finance/BA/HR

LCCI/ACCA/CIMA foundation (plus)

Tools

QuickBooks

Xero

SQL

UBS

Excel

Word

Job description

Syarikat Kotak Jaya Sdn Bhd in Balakong, Selangor is seeking an Office Administration, Accounting & HR Executive Officer to join our team on a full-time basis. You will support administrative processes, manage financial records and handle HR duties across production, admin and sales functions.

The role offers exposure to multi-functional operations, competitive remuneration and opportunities for career growth within a professional, ethical workplace.