Human Resource Executive

Talent Recruit; Klang City; On-site; MYR 40,000 - 50,000; Full time

Job summary

Talent Recruit is seeking a Human Resources Executive in Klang City, Malaysia. The role involves managing payroll, employee records, and coordinating HR functions.

Ideal candidates should have a degree in Human Resources or a related field, along with HR software handling experience. Fresh graduates are encouraged to apply. The position supports a collaborative work environment with clear responsibilities and opportunities for growth.

Qualifications

• Degree in Human Resources or related field preferred; fresh graduates encouraged.
• Minimum 1 year working experience.
• Proficient in handling HR and payroll software.

Responsibilities

• Check and reconcile payroll system attendance with clock‑in/clock‑out data.
• Update and maintain employee attendance records.
• Assist in payroll preparation by providing accurate data.
• Issue warning letters and handle disciplinary documentation.
• Prepare necessary paperwork for HR policies and procedures.
• Control distribution of stationery and company T‑shirts.
• Assist employees with bank account issues or lost debit cards.

Skills

HR software handling

Microsoft Excel

MS Office applications

Payroll processing

Education

Degree in Human Resources or related field

Tools

Payroll 2u system

Job description

Company Background

We are representing our client, a global packaging manufacturer and recycling services provider established in 1988. From a boutique local operation, the company has expanded into an international supplier serving customers worldwide.

Position Details

Position Title: Human Resources Executive. Location: Klang, Selangor. Working Hours: 8:00 am to 5:30 pm / Monday to Friday.

Job Responsibilities

• Check and reconcile payroll system attendance with production clock‑in/clock‑out data daily for attendance and overtime tracking.
• Update and maintain employee attendance records and leave applications.
• Assist in payroll preparation by providing accurate data on employee absences and leaves.
• Issue warning letters and handle basic disciplinary documentation.
• Prepare necessary paperwork for HR policies and procedures.
• Process employee requests and provide relevant information efficiently.
• Control and manage the distribution of stationery and company T‑shirts.
• Release pay slips, medical chits, immigration e‑passes, and passports.
• Prepare applications for opening employee bank accounts, EPF, and SOCSO.
• Assist employees with bank account issues or lost debit cards.
• Arrange accommodation for newly recruited foreign workers.
• Check on workers' well‑being and health status when issuing medical chits.
• Arrange transportation for worker FOMEMA medical check‑ups.
• Conduct weekly spot checks and coordinate the cleaning of foreign workers' accommodation.
• Monitor monthly store inventory (stationery, safety shoes, etc.) and handle re‑purchasing when stock level finishes before passing items to the person‑in‑charge.
• Prepare necessary documentation for accident cases to be submitted to JKKP (DOSH), insurance companies, and the Labour Office.
• Photocopy yearly permit renewals, update records, and distribute them to workers.
• Register fingerprints for newly joined staff and workers.
• Conduct company orientation and briefing sessions.
• Perform any additional responsibilities as and when instructed by the HR Executive.

Job Requirements

• Assist with the day‑to‑day operations of the HR functions and duties.
• Perform assigned duties provided by the Head of Human Resources.
• Handle HR and payroll software, including the Payroll 2u system and other government portals.
• Utilize computer skills in Microsoft Excel and MS Office applications.
• Ensure all company due dates and requirements are strictly met.
• Degree in Human Resources or a related field is preferred; fresh graduates are highly encouraged to apply.
• Minimum 1 year working experience.