Adminstrative Assistant cum Human Resources Executive

Private Advertiser; Petaling Jaya; Hybrid; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Career progression

Professional development

Flexible work arrangements

Work-life balance

Job summary

GA Asia Advisory is seeking an Administrative Assistant cum Human Resources Executive to join our team in Petaling Jaya, Selangor on a full-time basis. This hybrid role blends administrative excellence with HR responsibilities to support office operations and HR initiatives.

The ideal candidate will have a HR-related degree or diploma, strong organizational and communication skills, and experience with recruitment, onboarding, and payroll-related tasks, in a professional services environment.

Qualifications

• Proven experience in administrative and/or HR support roles.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency with MS Office (Word, Excel, PowerPoint) and HRIS.
• Knowledge of Malaysian employment law and HR best practices.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Provide comprehensive administrative support to management and staff, including scheduling meetings, managing correspondence, and maintaining office records.
• Process and maintain employee records, ensuring compliance with data protection regulations and company policies.
• Assist with recruitment activities, including job posting, candidate screening, scheduling interviews, and preparing employment documentation.
• Support onboarding and induction process for new employees, ensuring a smooth transition.
• Coordinate employee training and development programmes, maintaining training records and schedules.
• Assist in payroll administration, benefits, and leave management processes.
• Maintain office supplies and equipment, managing inventory and coordinating maintenance.
• Organise company events, team-building activities, and employee engagement initiatives.
• Respond to general HR enquiries and assist with HR documentation and reports.

Skills

Communication

Organizational skills

Recruitment

MS Office

HRIS

Bilingual EN/BM

Education

Diploma or Bachelor's degree in HR/BA or related

Tools

Microsoft Office

HR information systems

Job description

Adminstrative Assistant cum Human Resources Executive

GA Asia Advisory is a forward-thinking trust advisory firm dedicated to providing comprehensive trust management solutions to our clients. We pride ourselves on our collaborative culture, innovative approach, and commitment to excellence. Our team is composed of talented professionals who are passionate about delivering exceptional results and building lasting client relationships. We are looking for dedicated individuals who share our values and are eager to contribute to our continued success.

About the role

We are seeking an Administrative Assistant cum Human Resources Executive to join our team in Petaling Jaya, Selangor on a full-time basis. This is a unique opportunity to work in a hybrid role that combines administrative excellence with human resources responsibilities. You will play a vital part in supporting the smooth operation of our office whilst also contributing to the development and implementation of HR initiatives. This position offers the chance to develop expertise across both administrative and HR functions, making it ideal for someone looking to build a versatile career in a growing organisation.

Key responsibilities

• Provide comprehensive administrative support to management and staff, including scheduling meetings, managing correspondence, and maintaining office records
• Process and maintain employee records, ensuring compliance with data protection regulations and company policies
• Assist with recruitment activities, including job posting, candidate screening, scheduling interviews, and preparing employment documentation
• Support the onboarding and induction process for new employees, ensuring a smooth transition into the organisation
• Coordinate employee training and development programmes, maintaining training records and schedules
• Assist in the administration of payroll, benefits, and leave management processes
• Maintain office supplies and equipment, managing inventory and coordinating maintenance as needed
• Organise company events, team-building activities, and employee engagement initiatives
• Respond to general HR enquiries from employees and provide support with HR-related documentation
• Assist with the preparation of HR reports and maintain accurate HR databases and filing systems

What we’re looking for

• Malaysian citizen with Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience
• Proven experience in an administrative and/or HR support role, ideally within a professional services or financial services environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills in English and Bahasa Malaysia; additional languages are advantageous
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and HR information systems
• Knowledge of Malaysian employment law and HR best practices
• Attention to detail and commitment to maintaining confidentiality and data security
• Friendly, professional demeanor with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Proactive approach to problem-solving and willingness to support team initiatives
• Experience with recruitment processes and employee relations is highly desirable

What we offer

At GA Asia Advisory, we believe in investing in our employees and creating a supportive workplace environment. We offer a competitive salary package commensurate with experience and qualifications. Our benefits include opportunities for professional development and skills enhancement, exposure to diverse areas of human resources and administration, a collaborative and inclusive workplace culture, and support for work-life balance. We are committed to recognising and rewarding the contributions of our team members, and we provide a clear pathway for career progression within the organisation. We also offer flexible arrangements where possible to support employee wellbeing.