Senior / Junior HR & Admin Executive

Private Advertiser; Kajang; Presencial; MYR 14.000 - 20.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working arrangements

Descripción de la vacante

Private Advertiser seeks a Senior HR & Admin Executive for its Balakong, Selangor location. The role is full-time and strategic, supporting HR and administrative functions across the company.

The ideal candidate will manage recruitment, payroll, employee records and training, ensuring compliance with Malaysian laws while fostering a positive workplace culture. Strong communication and organisational skills are essential.

Formación

• Minimum 3–5 years of experience in HR and administrative roles.
• Strong knowledge of Malaysian employment legislation and HR practices.
• Proficiency in MS Office and HR management systems.

Responsabilidades

• Manage end-to-end recruitment processes including postings, screening, interviews and onboarding.
• Administer employee records and documentation in compliance with data protection laws.
• Coordinate induction programmes and training for professional development.
• Handle payroll, leave and attendance tracking systems.
• Process HR transactions such as salary adjustments and benefits enrollment.
• Provide guidance on HR policies and employment-related queries.
• Maintain HR databases and management information systems.
• Assist with performance management and appraisals.
• Coordinate office administration, facilities, procurement and vendor relations.
• Support employee relations and fair application of policies.
• Prepare HR reports and analytics for decision-making.
• Ensure compliance with Malaysian employment laws and immigration matters.

Conocimientos

Recruitment

Payroll administration

Employee relations

HR data management

Communication

Organisational skills

Educación

Diploma or Bachelor's degree in HR/Business Administration

HR professional certification (advantageous)

Herramientas

HRIS

Excel

Word

Descripción del empleo

About us

Our Company is a dynamic and growing organisation committed to delivering quality products and exceptional service to our customers. We pride ourselves on creating a supportive and inclusive workplace where our team members can thrive and contribute to our collective success. Our company culture is built on collaboration, innovation, and a genuine commitment to the wellbeing of our employees.

About the role

We are seeking a Senior HR & Admin Executive to join our team at our Balakong, Selangor location on a full-time basis. This is a strategic position that plays a vital role in supporting our organisation's human resources and administrative functions. In this role, you will be responsible for managing key HR initiatives, supporting organisational development, and ensuring smooth administrative operations across the company. You will be instrumental in fostering a positive workplace culture whilst maintaining compliance with employment regulations and company policies.

Key responsibilities

• Manage end-to-end recruitment processes, including job postings, candidate screening, interviews, and onboarding of new employees
• Administer employee records, including personnel files, contracts, and documentation in compliance with data protection regulations
• Coordinate employee induction programmes and training initiatives to support professional development
• Handle payroll administration, leave management, and attendance tracking systems
• Process HR transactions including salary adjustments, benefits enrolment, and statutory compliance documentation
• Provide support to employees on HR policies, procedures, and employment-related queries
• Maintain and update HR databases and management information systems
• Assist with performance management processes and employee appraisals
• Coordinate office administration activities, including facilities management, procurement, and vendor relationships
• Support the organisation with employee relations matters and ensure fair and consistent application of company policies
• Prepare HR reports and analytics to support strategic decision-making
• Ensure compliance with Malaysian employment laws and regulations
• Oversee foreign worker matters including Immigration & permit renewals

What we're looking for

• Minimum 3-5 years of experience in HR and administrative roles, preferably in a similar industry or comparable organisational environment
• Strong knowledge of Malaysian employment legislation and best practices in human resources management
• Proficiency in HR management systems and MS Office applications, particularly Excel and Word
• Excellent organisational and time management skills with the ability to manage multiple priorities effectively
• Strong communication and interpersonal skills, with the ability to interact professionally with employees at all levels
• Demonstrated experience in recruitment, employee relations, and payroll administration
• Attention to detail and accuracy in handling sensitive employee information and documentation
• Ability to maintain confidentiality and handle sensitive HR matters with discretion
• Problem-solving mindset with a proactive approach to identifying and resolving workplace issues
• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred
• Professional HR certification or membership with relevant professional bodies is advantageous

What we offer

We are committed to supporting our employees and providing a rewarding work environment. We offer competitive remuneration packages commensurate with your experience and qualifications. Our benefits include statutory employee benefits in accordance with Malaysian employment law, opportunities for professional development and career progression within our growing organisation, a collaborative and supportive workplace culture, and flexible working arrangements where applicable to support work-life balance. We believe in investing in our people and creating an environment where you can develop your skills and advance your career with us.