Office admin / Account admin

Chantal trading Sdn Bhd; Kampung Senibong; On-site; MYR 27,000 - 40,000; Full time

Job summary

Chantal Trading Sdn Bhd invites applications for an Office Admin / Account Admin on a full-time basis based in Permas Jaya, Johor. You will support day-to-day administrative operations and client account management, ensuring accurate records and timely communication with teams and clients.

The successful candidate will demonstrate strong organisation, attention to detail, and proficiency in MS Office. English and Malay communication skills are essential, with a proactive approach in a fast-paced

Qualifications

• Administrative or office support experience, preferably in accounting.
• Strong organisational skills to multitask and prioritise.
• Excellent written and verbal English and Malay.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience with accounting software or financial records is beneficial.
• Attention to detail with financial documents.
• Professional demeanour with strong interpersonal skills.
• Able to work independently and in a team.
• Proactive problem-solver with varied responsibilities.
• Adaptable to a fast-paced office environment.

Responsibilities

• Manage and organise office files and records (physical and digital).
• Process and maintain accurate account records, invoices and financial docs.
• Provide admin support to senior staff and departments.
• Handle general correspondence, emails and phone inquiries professionally.
• Schedule meetings and maintain calendars.
• Prepare reports, presentations and meeting materials.
• Assist with data entry and database accuracy.
• Manage office supplies and liaise with suppliers.
• Support account management functions and client communications.
• Coordinate admin tasks and assist with special projects.

Skills

Admin experience

Organisational skills

English & Malay

MS Office

Accounting software

Attention to detail

Professional demeanour

Independent & team work

Problem solving

Adaptable & flexible

Tools

Excel

Word

Job description

About the role

We are seeking a dedicated Office Admin / Account Admin to join Chantal Trading Sdn Bhd on a full-time basis. This position is based in Permas Jaya, Johor and offers an excellent opportunity to become an integral part of our administrative operations. The successful candidate will provide essential support to ensure the smooth running of our office and client accounts, managing day-to-day administrative functions whilst maintaining high levels of organisation and professionalism. This role is crucial in supporting our business operations and contributing to our overall efficiency and customer satisfaction.

What you'll be doing

Managing and organising office files, records and documentation in both physical and digital formats

Processing and maintaining accurate account records, invoices and financial documentation

Providing administrative support to senior staff and departments across the organisation

Handling general correspondence, emails and telephone enquiries in a professional manner

Scheduling meetings, appointments and maintaining calendars for team members

Preparing reports, presentations and meeting materials as required

Assisting with data entry and maintaining database accuracy

Managing office supplies and liaising with suppliers to ensure stock levels are maintained

Supporting account management functions and client communications

Coordinating office administration tasks and assisting with special projects as needed

What we're looking for

Proven experience working in an administrative or office support role, ideally within accounting or account management environments

Strong organisational skills with the ability to manage multiple tasks and prioritise effectively

Excellent written and verbal communication skills in English and Malay

Proficiency in Microsoft Office applications, particularly Excel and Word

Experience with accounting software or financial record-keeping is advantageous

Attention to detail and accuracy, particularly when handling financial or account-related documents

Professional demeanour with strong interpersonal skills

Ability to work independently and as part of a team

A proactive approach to problem-solving and willingness to take on varied responsibilities

Flexibility and adaptability in a fast-paced office environment

What we offer

Full-time employment with a competitive salary package

Opportunities for professional development and skills enhancement

A supportive and collaborative workplace environment

Career progression opportunities as you develop your experience with the company

Structured working hours with work-life balance considerations

A role offering diverse responsibilities that will expand your administrative expertise

About us

Chantal Trading Sdn Bhd is an established trading company committed to delivering excellence in our services and operations. We pride ourselves on maintaining strong relationships with our clients and creating a workplace where our team members can thrive and develop professionally. Our business is built on the values of integrity, reliability and customer satisfaction. We believe that our administrative and support staff are vital to our success, and we invest in creating an environment where our employees feel valued, supported and motivated to contribute their best work.