Administration

AT Tech Engineering Sdn Bhd; Masai; On-site; MYR 28,000 - 50,000; Full time

Job summary

AT Tech Engineering Sdn Bhd in Masai Johor is seeking an administration professional to join our team. You will be the backbone of office operations, handling scheduling, correspondence, document management and general inquiries.

The role requires strong Microsoft Office skills, superb organizational abilities and the discretion to manage confidential information. You will support senior staff, coordinate meetings, process invoices, and assist with recruitment administration as needed.

Qualifications

• Proven experience in administrative or office support role.
• Strong proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Excellent organisational and time management skills.
• Outstanding written and verbal communication with attention to detail.
• Professional telephone manner; ability to handle multiple enquiries.
• Competent knowledge of office management systems and procedures.
• Ability to work independently and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Flexibility to adapt to changing priorities and support business needs.
• Familiarity with bookkeeping or financial administration is advantageous.
• Experience with recruitment administration or HR support is desirable.

Responsibilities

• Managing and coordinating office operations, including scheduling, correspondence and document management
• Providing comprehensive administrative support to senior staff and departments across the organisation
• Maintaining accurate records, databases and filing systems, both physical and digital
• Handling general enquiries, phone calls and emails in a professional and courteous manner
• Organising and coordinating meetings, including booking venues, preparing agendas and distributing minutes
• Processing invoices, purchase orders and expense claims in accordance with company procedures
• Assisting with recruitment administration, including candidate coordination and onboarding documentation
• Ordering and managing office supplies and equipment inventory
• Providing support with event planning and coordination as required
• Performing other administrative duties and special projects as assigned

Skills

Administrative experience

Microsoft Office proficiency

Organisational skills

Communication skills

Discretion / confidentiality

Independent worker

Team player

Adaptability

Tools

Microsoft Office

Office management systems

Job description

About the role
We are seeking a dedicated Administration professional to join our team in Masai Johor. This is a key position within our organisation, providing essential administrative support that enables our business to operate smoothly and efficiently. You will be the backbone of our office operations, ensuring that all administrative functions run seamlessly and that our team has the support they need to focus on their core responsibilities. This role is crucial to maintaining our organisational standards and supporting the achievement of our business objectives.

What you'll be doing

Managing and coordinating office operations, including scheduling, correspondence and document management

Providing comprehensive administrative support to senior staff and departments across the organisation

Maintaining accurate records, databases and filing systems, both physical and digital

Handling general enquiries, phone calls and emails in a professional and courteous manner

Organising and coordinating meetings, including booking venues, preparing agendas and distributing minutes

Processing invoices, purchase orders and expense claims in accordance with company procedures

Assisting with recruitment administration, including candidate coordination and onboarding documentation

Ordering and managing office supplies and equipment inventory

Providing support with event planning and coordination as required

Performing other administrative duties and special projects as assigned

What we're looking for

Proven experience working in an administrative or office support role, ideally within a fast-paced organisational environment

Strong proficiency with Microsoft Office applications, particularly Word, Excel and Outlook

Excellent organisational and time management skills, with the ability to prioritise multiple tasks effectively

Outstanding written and verbal communication skills, with attention to detail and accuracy

Professional telephone manner and ability to manage multiple enquiries with courtesy and efficiency

Competent knowledge of office management systems and procedures

Ability to work independently and as part of a team in a collaborative environment

Discretion and confidentiality when handling sensitive information

Flexibility and willingness to adapt to changing priorities and support business needs

Familiarity with bookkeeping or financial administration is advantageous

Experience with recruitment administration or human resources support is desirable

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