Kerani Perfume

FAZILGROUP; Malacca City; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Job summary

FAZILGROUP is seeking a dedicated Kerani Perfume (Administrative Assistant) based in Melaka Tengah, Melaka. This full-time role supports perfume operations, maintains records, and assists with documentation across departments.

You will handle correspondence, invoices, data entry, and meetings, contributing to smooth day-to-day activities and helping the team deliver quality service to customers and suppliers.

Qualifications

• Completed secondary education or equivalent; further admin qualifications help.
• Experience in administrative/clerical role, preferably in retail environment.
• Excellent organisational and time management; ability to multitask.
• Strong written and verbal English and Malay; other languages helpful.
• Proficiency with Word, Excel, PowerPoint and office software.
• Detail-oriented with accurate data entry and document management.
• Professional demeanor and ability to work in a team.

Responsibilities

• Managing and maintaining administrative records related to perfume inventory and sales
• Providing clerical and secretarial support to senior management and team members
• Handling correspondence from clients and suppliers
• Organising meetings, appointments, and events
• Processing invoices, purchase orders, and financial documents
• Assisting with data entry and maintaining accurate records in company systems
• Coordinating with departments to ensure smooth workflow and communication
• Supporting preparation of reports and presentations
• Answering phones and directing calls to appropriate personnel
• Maintaining office supplies and equipment inventory

Skills

Organisational skills

Time management

Communication skills

Teamwork

Reliability

Education

Secondary education

Tools

Microsoft Office Suite

Office management software

Job description

About the role

We are seeking a dedicated and organised Kerani Perfume (Administrative Assistant) to join the FAZILGROUP team. This is a full-time position based in Melaka Tengah, Melaka. In this role, you will provide essential administrative support to our perfume operations, ensuring smooth day-to-day functioning and contributing to the overall success of our business. You will be instrumental in maintaining organisation, managing documentation, and supporting various departmental functions within our dynamic company.

Key responsibilities

Managing and maintaining administrative records, files, and documentation related to perfume inventory and sales

Providing clerical and secretarial support to senior management and team members

Handling correspondence, including emails, letters, and inquiries from clients and suppliers

Organising and scheduling meetings, appointments, and events as required

Processing and filing invoices, purchase orders, and financial documents

Assisting with data entry and maintaining accurate records in company systems

Coordinating with various departments to ensure smooth workflow and communication

Supporting the preparation of reports, presentations, and other administrative materials

Answering phones and directing calls to appropriate personnel

Maintaining office supplies and equipment inventory

What we're looking for

Completed secondary education or equivalent qualification; additional qualifications in administration or office management are advantageous

Proven experience in an administrative or clerical role, preferably in a commercial or retail environment

Excellent organisational and time management skills with the ability to prioritise multiple tasks

Strong written and verbal communication skills in English and Malay; proficiency in additional languages is beneficial

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software

Attention to detail and accuracy in data entry and document management

Professional demeanour with the ability to work effectively in a team environment

Reliability and punctuality with a commitment to meeting deadlines

Customer service orientation and ability to handle inquiries professionally

What we offer

At FAZILGROUP, we are committed to creating a supportive and rewarding workplace for our employees. We offer a competitive salary package and comprehensive benefits including statutory contributions. We provide opportunities for professional development and career progression within our growing organisation. Our team-focused environment promotes collaboration, mutual respect, and a positive workplace culture. We encourage work-life balance and recognise the importance of employee wellbeing. As a full-time member of staff, you will have access to standard employment benefits and support from a dedicated HR team.

About us

FAZILGROUP is a dynamic and established company in the perfume and fragrance industry. We are committed to delivering quality products and exceptional service to our customers. Our mission is to be a leading provider of premium perfume solutions, built on a foundation of excellence, integrity, and customer satisfaction. We value our employees and believe that our success is driven by a talented and motivated team. At FAZILGROUP, we foster a culture of innovation, professionalism, and continuous improvement, creating an environment where our team members can thrive and contribute meaningfully to our business objectives.