Junior HR & Clerk

T&H Stainless Steel Works Sdn. Bhd.; Bayan Lepas; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Opportunities for promotion

Job summary

T&H Stainless Steel Works Sdn. Bhd. in Bayan Lepas, Penang, seeks a Junior HR & Admin Clerk to support daily HR and administrative duties.

You will help maintain employee records, assist payroll processing, handle recruitment activities, and ensure compliance with Malaysian employment requirements. The ideal candidate has a Diploma or Bachelor’s in HRM or Business Admin, fresh graduates are welcome, and you should be proficient with Microsoft Office.

Qualifications

• Diploma or Bachelor’s degree in HRM, Business Administration or related field.
• Fresh graduates are welcome; 1–2 years HR/admin experience is a plus.
• Basic knowledge of Malaysian employment legislation and payroll administration.
• Knowledge of foreign worker administration is an advantage.
• Proficient in Microsoft Office; HRIS/payroll systems familiarity is a plus.

Responsibilities

• Maintain and update employee records, personal files and HR documents.
• Assist attendance, leave, overtime, and payroll-related records.
• Prepare HR letters, contracts, memos, notices and other employee documents.
• Assist recruitment, onboarding, training, performance appraisals, and exits.
• Handle disciplinary matters and ensure proper documentation per policies and labour regulations.
• Assist foreign worker administration (PLKS, immigration, work permits, etc.).
• Liaise with EPF, SOCSO, EIS, LHDN, Immigration and other authorities as required.
• Prepare basic HR reports and ensure filing, records, and confidentiality of information.
• Provide general admin support to HR & Admin and other departments as needed.

Skills

Communication skills

Interpersonal skills

Organizational skills

Confidentiality

Education

Diploma or Bachelor's Degree in HRM/Business Admin

Tools

Microsoft Office

HRIS/Payroll systems

Job description

The Junior HR & Admin Clerk supports the day-to-day Human Resource and administrative functions of the Company, ensuring accurate documentation, smooth HR operations, and compliance with Company policies and applicable Malaysian employment requirements. The role assists in recruitment, employee records, payroll administration, statutory matters, foreign worker administration, and other HR-related activities.

Key responsibilities

Maintain and update employee records, personal files, HR documents, and other personnel records.

Assist with attendance, leave, overtime, and payroll-related records and documentation.

Prepare HR letters, employment contracts, memos, notices, and other employee-related documents.

Assist in recruitment, interview arrangements, onboarding, confirmation, training, performance appraisal, and employee exit processes.

Assist in handling disciplinary matters and ensure proper documentation in accordance with Company policies and applicable labour regulations.

Assist with foreign worker administration, including PLKS, Immigration matters, FOMEMA, work permit renewals, insurance, and related documentation.

Liaise with government agencies such as EPF, SOCSO, EIS, LHDN, Immigration, and other relevant authorities when required.

Prepare basic HR reports and ensure proper filing, record management, and confidentiality of employee information.

Provide general administrative support to the HR & Admin Department and other departments when required.

About you

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Fresh graduates are encouraged to apply; candidates with 1–2 years of relevant HR or administrative experience are an added advantage.

Basic knowledge of Malaysian employment legislation, payroll administration, statutory requirements, and HR practices.

Knowledge of foreign worker administration is an advantage.

Proficient in Microsoft Office applications; experience with HRIS or payroll systems is an added advantage.

Possess a valid motorcycle and/or driving licence and willing to travel when required.

Responsible, organized, trustworthy, and able to maintain confidentiality.

Good communication and interpersonal skills.

Positive attitude with high integrity and professionalism.

Good organizational and time management skills.

Opportunities for promotion

Mining, Minerals & Metals 1-10 employees

Manufacturing / Fabricating business specialised in Stainless Steel, Wrought Iron and General Iron works. Making and selling gates, grilles, railings, fencings, furnitures, decorative items, custom made items to architects, designers, house owners, wholesalers, retailers, importers.

Manufacturing / Fabricating business specialised in Stainless Steel, Wrought Iron and General Iron works. Making and selling gates, grilles, railings, fencings, furnitures, decorative items, custom made items to architects, designers, house owners, wholesalers, retailers, importers.