HR & Admin Assistant

RFY Aces (M) Sdn Bhd1; Subang Jaya; On-site; MYR 28,000 - 45,000; Full time

Job summary

RFY Aces (M) Sdn Bhd1 is seeking a responsible HR & Admin Assistant to support daily HR operations and general office administration in Selangor, Subang Jaya. The role involves handling employee documentation, payroll administration, onboarding and offboarding activities, and maintaining records in the HR system.

You will coordinate meetings and events, assist with attendance and leave, and ensure compliance with Malaysian employment practices.

Qualifications

• Diploma or bachelor's degree in HR, business admin or related field.
• 1–2 years in HR and admin; fresh graduates welcome.
• Knowledge of Malaysian employment practices (EPF, SOCSO, EIS, PCB) is a plus.
• Proficient with MS Office; familiarity with HRMS/payroll systems preferred.
• Strong communication and organisational skills; able to handle confidential information.

Responsibilities

• Provide administrative support to the HR and Administration Department.
• Assist in recruitment activities, onboarding, offboarding, and related documentation.
• Maintain and update employee records in the HR system.
• Assist with attendance, leave, payroll documentation and employee claims.
• Coordinate meetings, training, and company events.
• Handle general office administration, filing and correspondence.
• Monitor office supplies and facilities coordination.
• Perform other administrative duties as assigned.

Skills

HR

Payroll

Recruitment

Onboarding

Administration

Education

Diploma or Bachelor's Degree in HR / Business Administration

Tools

Microsoft Word

Microsoft Excel

HRMS

Payroll software

Job description

We are looking for a responsible, organised and detail-oriented HR & Admin Assistant to support our Human Resources and Administration functions.

The successful candidate will assist with daily HR operations, employee documentation, payroll administration and general office administration to ensure smooth and efficient departmental operations.

Key Responsibilities

Provide administrative and clerical support to the HR & Administration Department.

Assist in recruitment activities, employee onboarding, offboarding and related documentation.

Maintain and update employee records and information in the HR system.

Assist in attendance, leave administration, payroll documentation and employee claims processing.

Coordinate and arrange meetings, training programmes and company events.

Handle general office administration, filing and correspondence.

Monitor office supplies and assist with office facilities coordination.

Perform other administrative and ad-hoc duties as assigned by the superior.

Requirements

Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.

Preferably 1–2 years of working experience in HR and administrative functions.

Fresh graduates are encouraged to apply.

Basic knowledge of Malaysian employment practices and statutory contributions (EPF, SOCSO, EIS and PCB) will be an advantage.

Proficient in Microsoft Office applications, particularly Word and Excel.

Experience with HRMS or payroll systems will be an added advantage.

Good communication, interpersonal and organisational skills.

Meticulous, responsible and able to maintain confidentiality.

Able to work independently and as part of a team.

Positive attitude with a willingness to learn.