HR and Admin Manager

Armani Equity Sdn Bhd; Puchong; On-site; MYR 89,000 - 134,000; Full time

Job summary

Armani Equity Sdn Bhd is seeking an experienced HR professional to develop and implement HR policies, manage the full employee lifecycle, and provide expert guidance to management and staff. The role covers payroll coordination, performance management, and ensuring statutory compliance within Malaysia.

The candidate should have 5–8 years of HR/Administration experience, strong English communication, and the ability to lead across departments in a fast-paced environment.

Qualifications

• Bachelor's degree in HR, BA, or related field.
• 5–8 years HR/Administration in managerial role.
• Strong knowledge of Malaysian HR practices and employment legislation.
• Experience in recruitment, payroll, onboarding, and admin.
• Construction/property industry experience is a plus.
• Excellent English communication; leadership and stakeholder skills.

Responsibilities

• Develop and implement HR policies, procedures, and guidelines aligned with business needs.
• Provide HR advice to management and staff.
• Manage full employee lifecycle including recruitment and onboarding.
• Maintain confidential employee records and prepare reports.
• Oversee performance appraisal, KPI processes, and payroll coordination.
• Ensure compliance with Malaysian employment laws and statutory requirements.
• Admin functions: office/site administration, facilities, and general support.

Skills

HR policies

Employee relations

Performance management

Payroll coordination

Policy implementation

Education

Bachelor's Degree in Human Resources/Business Administration

Tools

HR software

MS Excel

HRIS

Job description

Develop and implement HR policies, procedures, and guidelines in line with business requirements.

Provide HR advice and support to management and employees.

Manage the full employee lifecycle from recruitment and onboarding to resignation and offboarding.

Maintain accurate and confidential employee records.

Prepare HR reports, manpower reports, and management updates.

2. Recruitment & Manpower Planning

• Manage the full recruitment process, including manpower planning, job posting, sourcing, interviewing, selection, and onboarding.
• Work closely with department heads and Managers to identify manpower requirements.
• Monitor vacancies, recruitment progress, turnover, and manpower costs.
• Develop effective recruitment channels and talent pipelines.

3. Employee Relations & Industrial Relations

• Handle employee grievances, disciplinary matters, misconduct cases, and workplace conflicts.
• Manage show-cause letters, warning letters, performance issues, probation extensions, transfers, and termination processes.
• Conduct investigations and maintain proper documentation for employee relations cases.
• Provide guidance to management on employee relations matters and applicable employment practices.
• Promote a professional, respectful, and positive working environment.

4. Performance Management

• Manage the company's performance appraisal and KPI processes.
• Support managers in setting clear performance expectations and objectives.
• Monitor probation, confirmation, promotion, transfer, and performance improvement processes.
• Advise managers on performance-related concerns and appropriate HR actions.
• Oversee payroll preparation and coordination with payroll providers / Finance.
• Manage salary, allowances, incentives, commissions, overtime, leave, and employee benefits.
• Ensure timely and accurate administration of employee compensation.
• Review compensation practices and provide recommendations to management where appropriate.

6. Statutory & HR Compliance

• Ensure HR practices comply with applicable Malaysian employment laws and statutory requirements.
• Oversee statutory matters including EPF, SOCSO, EIS, PCB, HRD Corp, and other applicable requirements.
• Monitor changes in employment legislation and recommend necessary updates to company policies.
• Ensure employment contracts, HR letters, policies, and employee documentation are properly maintained.

B. Administration Functions

1. Office & Site Administration

• Oversee daily office and site admin operations
• Manage office supplies, equipment, and maintenance
• Ensure proper filing and document control

2. Facilities

• Coordinate vehicle usage, maintenance, and insurance

3. General Administrative Support

• Support management in reports, and coordination
• Oversee day-to-day office administration and general administrative matters.
• Manage office facilities, equipment, supplies, maintenance, and related services.
• Ensure a safe, clean, professional, and efficient working environment.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum 5–8 years of relevant HR & Administration experience, with managerial or supervisory experience preferred.
• Strong knowledge of Malaysian HR practices and employment legislation.
• Experience handling employee relations, disciplinary matters, recruitment, payroll, and HR administration.
• Experience in construction/development property or other fast-paced industries will be an advantage.
• Strong communication, interpersonal, negotiation, and problem-solving skills. Possess good verbal and written skills in English.
• Good leadership and stakeholder management capabilities.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office and HR systems.
• Able to work independently, handle confidential information, and manage multiple priorities.