Senior HR & Admin Executive

Private Advertiser; Kulai; On-site; MYR 50,000 - 75,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an HR & Admin Executive to establish and manage HR and administrative functions for a manufacturing company producing control panels. You will work directly with directors and support recruitment, development and administration of engineering and factory teams.

This is a hands-on role requiring independence. The position covers policies, payroll coordination, onboarding, attendance and records, compliance with Malaysian requirements, and close

Qualifications

• Diploma or degree in Human Resource Management, Business Administration or a related discipline.
• At least 4 years of HR experience, preferably in manufacturing or SME.
• Experience handling recruitment, payroll and employee administration independently.
• Experience establishing HR procedures or acting as sole HR representative a strong advantage.
• Knowledge of Malaysian employment requirements and statutory payroll contributions.
• Familiarity with payroll software and MS Excel; ability to manage confidential records.
• Proficient in Bahasa Malaysia and English communication.
• Willing to handle both HR duties and general administration.

Responsibilities

• Establish and maintain practical HR policies, employee records and admin procedures.
• Manage recruitment from job ads to screening, interviews and offers.
• Coordinate onboarding, probation reviews, confirmations and offboarding.
• Prepare monthly payroll or coordinate with payroll provider.
• Maintain attendance, overtime, leave and employee claims records.
• Coordinate EPF, SOCSO, EIS and PCB submissions.
• Prepare employment letters and confidential personnel files.
• Support managers with employee relations and discipline.
• Coordinate six-month performance reviews and training plans.

Skills

Communication skills

Organizational skills

Discretion

Bahasa Malaysia & English

Payroll knowledge

Education

Diploma or degree in HRM/Business Admin

Tools

Payroll software

Microsoft Excel

Employee records management

Job description

As an HR & Admin Executive, you will establish and manage human resources and administrative functions for a manufacturing company that produces control panels. As the first dedicated HR employee, you will work directly with the directors and support the recruitment, development and administration of engineering and factory teams. This is a hands‑on role requiring someone who can work independently.

Key responsibilities

Establish and maintain practical HR policies, employee records and administrative procedures.

Manage recruitment, including job advertisements, candidate screening, interview coordination and employment offers.

Coordinate employee onboarding, probation reviews, confirmations and offboarding.

Prepare and process monthly payroll, or coordinate with the appointed payroll provider.

Maintain attendance, overtime, leave and employee claims records.

Coordinate EPF, SOCSO, EIS and PCB submissions with the relevant service providers.

Prepare employment letters and maintain confidential personnel files.

Support managers with employee relations, performance concerns and disciplinary procedures.

Coordinate six‑month performance reviews, competency assessments and training plans using the company's career development framework.

Monitor applicable Malaysian employment requirements and advise management when procedures need updating.

About you

Diploma or degree in Human Resource Management, Business Administration or a related discipline.

At least 4 years of relevant HR experience, preferably in manufacturing, engineering or an SME environment.

Experience independently handling recruitment, payroll and employee administration.

Experience establishing HR procedures or working as the sole HR representative is a strong advantage.

Working knowledge of Malaysian employment requirements and statutory payroll contributions.

Familiarity with payroll software, Microsoft Excel and employee record management.

Ability to communicate effectively in Bahasa Malaysia and English.

Strong organisation skills, discretion and sound judgement when handling confidential matters.

Willingness to handle both HR duties and general administration.