Human Resource Assistant - Payroll

KJ TECHNICAL SERVICES SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

KJ Technical Services SDN BHD is seeking a Human Resources Assistant to support payroll and HR administration in Kuala Lumpur. You will assist in monthly payroll processing, attendance verification, and statutory contributions, while maintaining accurate employee data in the HR/payroll system.

The role involves handling payroll documentation for new joiners and leavers, responding to salary inquiries, and organizing both physical and electronic personnel files.

Qualifications

• Diploma in Human Resource or related field.
• 1–2 years of experience in payroll or HR administration is preferred.
• Fresh graduates with relevant internship experience may also be considered.

Responsibilities

• Assist in preparing and processing monthly payroll accurately and on time.
• Check and verify employee attendance, overtime, leave, allowances and deductions.
• Assist with payroll processing using the Info Tech payroll system.
• Maintain and update employee payroll and personal information in the HR/payroll system.
• Assist in preparing and submitting statutory contributions, including EPF, SOCSO, EIS and PCB/MTD.
• Prepare payroll related reports and documentation for HR and management.
• Respond to basic employee enquiries regarding salary, deductions and leave.
• Assist with payroll documentation for new joiners and resigned employees.
• Maintain proper filing of payroll and HR documents.
• Organize and maintain physical and electronic employee files.
• Perform other ad hoc HR and administrative duties assigned by the supervisor.

Skills

Attention to detail

Communication skills

Time management

Confidentiality

Education

Diploma in Human Resource or related field

Tools

HRIS/Payroll systems

Microsoft Excel

Job description

Assist in preparing and processing monthly payroll accurately and on time.

Check and verify employee attendance, overtime, leave, allowances and deductions.

Assist with payroll processing using the Info Tech payroll system.

Maintain and update employee payroll and personal information in the HR/payroll system.

Assist in preparing and submitting statutory contributions, including EPF, SOCSO, EIS and PCB/MTD.

Prepare payroll related reports and documentation for HR and management.

Respond to basic employee enquiries regarding salary, deductions and leave.

Assist with payroll documentation for new joiners and resigned employees.

Maintain proper filing of payroll and HR documents.

Organize and maintain physical and electronic employee files.

Perform other ad hoc HR and administrative duties assigned by the supervisor.

Qualification and Experience

• Diploma in Human Resource or related field
• 1–2 years of experience in payroll or HR administration is preferred
• Fresh graduates with relevant internship experience may also be considered

Knowledge and Skills Required

• Basic knowledge of Malaysian payroll and statutory requirements
• Familiarity with HRIS/payroll systems is an advantage
• Good knowledge of Microsoft Excel and Microsoft Office
• Strong attention to detail and numerical accuracy
• Good organizational and time management skills
• Able to maintain confidentiality when handling sensitive employee information
• Good communication and interpersonal skills

The Company

KJ Technical Services Group incorporated in Malaysia in 1984. KJTS has become one of the market leaders providing multi-facet value-added engineering services to the building and process control industries in design and construction of in-house chilled water production plants and district cooling plants, and in energy-focused performance-based operation and maintenance.

We ensure that the energy and utilities we manage are operated in strict compliance with relevant local and international laws, regulations and standards. We are committed to a continual improvement in all health, safety, quality and environment aspects of our business. We are also committed to a continual dialogue with different Stakeholders affected by our business to achieve our goal of sustainable development.

The Company

KJ Technical Services Group incorporated in Malaysia in 1984. KJTS has become one of the market leaders providing multi-facet value-added engineering services to the building and process control industries in design and construction of in-house chilled water production plants and district cooling plants, and in energy-focused performance-based operation and maintenance.

We ensure that the energy and utilities we manage are operated in strict compliance with relevant local and international laws, regulations and standards. We are committed to a continual improvement in all health, safety, quality and environment aspects of our business. We are also committed to a continual dialogue with different Stakeholders affected by our business to achieve our goal of sustainable development.

What can I earn as a Human Resources Assistant