HR and Admin Assistant (Payroll)

Hajris Group of Companies; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Maternity & Parental Leave

Yearly Bonus and Performance Increment

Professional Development

Job summary

HAJRIS HOLDINGS in Kuala Lumpur is seeking an HR & Payroll Assistant to manage end-to-end payroll, attendance, and leaves, while maintaining accurate HR records and responding to staff inquiries. The role supports benefits administration, payslip issuance, and compliance with statutory requirements.

The ideal candidate has a Diploma or BA in HR/Business Admin and at least 2 years of payroll/HR experience, with strong MS Office skills and bilingual proficiency in Bahasa Malaysia and English.

Qualifications

• Diploma or Bachelor’s Degree in HR, Business Admin, or related field.
• Minimum 2 years of experience in Payroll and HR.
• Knowledge of Malaysian payroll processes (EPF, SOCSO, EIS, PCB) is advantageous.
• Proficient in Microsoft Office; HRIS/payroll system experience preferred.
• Good communication in Bahasa Malaysia and English.
• Detail-oriented, organized, maintain confidentiality, and able to work independently.

Responsibilities

• Assist in end-to-end payroll process, verify overtime and attendance allowances.
• Maintain attendance, leave, and payroll records for accuracy and compliance.
• Administer employee benefits and claims (medical, SOCSO, etc.).
• Prepare, distribute, and issue payslips in a timely manner.
• Respond to employee enquiries on payroll, leave, benefits, and HR matters.
• Maintain employee personal records, tax info, and statutory contributions.
• Ensure proper HR records filing for easy retrieval and audits.
• Provide general HR admin support and day-to-day operations.
• Ensure compliance with policies, laws, and statutory requirements.

Skills

Detail-oriented

Organized

Confidentiality

Communication skills

BM/EN bilingual

Education

Diploma or Bachelor’s Degree in HR/Business Admin

Tools

Microsoft Office

HRIS/payroll systems

Job description

Assist in the end-to-end payroll process, ensuring accurate and timely processing of monthly payroll, including verification of overtime, attendance allowances, and other payroll-related claims.

Maintain and update employees' attendance, leave, and payroll records to ensure data accuracy and compliance.

Administer employee benefits and claims, including medical, dental, SOCSO, and other statutory or company-related claims.

Prepare, distribute, and ensure the timely issuance of employee payslips.

Respond promptly and professionally to employee enquiries regarding payroll, leave, benefits, and HR-related matters.

Maintain and update employee personal records, tax information, statutory contributions, and other HR documentation.

Ensure proper maintenance of personnel files and HR records with an organized filing system for efficient retrieval and audit purposes.

Perform general office administration and provide day-to-day HR operational support.

Ensure compliance with company policies, employment legislation, and statutory requirements related to payroll and human resources.

Assist in the preparation of HR reports, payroll summaries, and other management reports as required.

Undertake any other ad hoc duties and projects assigned by Management.

Requirements:

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.

Minimum 2 years of relevant experience in Payroll and Human Resources.

Knowledge of Malaysian payroll processes and statutory requirements (EPF, SOCSO, EIS, PCB) is an advantage.

Proficient in Microsoft Office; experience with HRIS/payroll systems is preferred.

Good communication skills in Bahasa Malaysia and English.

Detail-oriented, organized, able to maintain confidentiality, and capable of working independently in a fast-paced environment.

We believe in taking care of our people—both professionally and personally. Here’s what you can look forward to:

Maternity & Parental Leave

Yearly Bonus and Performance Increment

Professional Development

Unlock job insights

Hirer responsiveness Salary match Number of applicants

HAJRIS is dedicated to bringing Asian flavoured with more than 450 foods to choose from. HAJRIS concept of restaurant café favourite meals from curated local restaurants sine 1968. Since its creation, it has grown and still expanding now in need of talented individual from the F&B background to join us.

About HAJRIS HOLDINGS

HAJRIS is dedicated to bringing Asian flavoured with more than 450 foods to choose from. HAJRIS concept of restaurant café favourite meals from curated local restaurants sine 1968. Since its creation, it has grown and still expanding now in need of talented individual from the F&B background to join us.

What can I earn as a Human Resources and Administration Assistant