Payroll Specialist

Tungsten Automation; Kuala Lumpur; On-site; MYR 40,000 - 62,000; Full time

Job summary

Tungsten Automation in Kuala Lumpur is seeking a Human Resources Assistant to support payroll coordination, HR records management, and employee administration. This role focuses on accurate payroll processing, maintaining personnel data, and ensuring smooth day-to-day HR operations.

You will collaborate with outsourced payroll providers, assist with onboarding, compliance, and audits, and use AI-enabled tools to improve efficiency while upholding data privacy standards.

Qualifications

• Bachelor's degree in human resources, business administration, or related field.
• Minimum 2 years of HR administration or payroll support experience.
• Basic knowledge of payroll processing and statutory requirements is an added advantage.
• Proficient in HRIS and Microsoft Office applications.
• Good written and spoken communication skills in English.
• Organized, detail-oriented, and able to handle confidential information.

Responsibilities

• Payroll & statutory support: assist monthly regional payroll, compile payroll data, review reports, maintain records, coordinate submissions, and assist with year-end activities.
• HR administration: monitor leave records, support onboarding, maintain employee records, assist with benefits, respond to inquiries, and support HR initiatives.
• Audit & compliance: assist HR-related audits and ensure documentation and policy compliance.
• Technology & AI: use AI-enabled tools to improve efficiency while adhering to governance and data privacy standards.

Skills

Payroll basics

HRIS

MS Office

English skills

Confidentiality

Multitasking

AI prompts

AI ideation

Education

HR/BA degree

Tools

HRIS software

Microsoft Office

Job description

Human Resources Assistant

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Tracking Code

A26-037

Job Location

Level 31 Menara Prestige, No 1 Jalan Pinang, Kuala Lumpur,

Job Level

Not Applicable

Category

Human Resources

Position Type

Full-Time/Regular

Job Purpose

The HR Assistant provides administrative and operational support to the Human Resources function, with a focus on payroll coordination, HR records management, and employee administration. This role supports accurate payroll processing, maintains employee data and documentation, assists with HR programs and compliance activities, and helps ensure efficient day-to-day HR operations.

Key Responsibilities

Payroll & Statutory Support

• Support monthly regional payroll processing in collaboration with outsourced payroll providers.
• Compile and prepare payroll information, including commissions, leave records, allowances, deductions, and payroll adjustments.
• Review payroll reports and highlight discrepancies for correction.
• Maintain payroll records, reports, and related documentation.
• Coordinate statutory submissions and liaise with relevant government agencies when required.
• Assist with year-end payroll and tax-related activities.

HR Administration

• Monitor employees leave records and ensure accurate updates in the HR system. Prepare leave reports and support payroll-related leave administration.
• Support onboarding activities, including collection of new hire documents and employee data updates.
• Maintain and update employee records and personnel files in compliance with company requirements.
• Assist in the administration of employee insurance and benefits matters.
• Provide day-to-day HR administrative support and respond to employee enquiries.
• Support employee engagement activities, HR initiatives, and general office administrative duties when required.
• Utilize AI-enabled tools (e.g., chatbots, documentation automation, analytics assistants) to improve efficiency, accuracy, and streamline routine tasks while following company AI governance and data privacy standards.

HR Compliance & Audit Support

• Assist in HR-related audits and ensure proper documentation is maintained.
• Support compliance with company policies and local labour regulations.

While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.

Required Skills

• Basic knowledge of payroll processing and statutory requirements is an added advantage.
• Proficient in HRIS and Microsoft Office applications.
• Good written and spoken communication skills in English.
• Organized, detail-oriented, and able to handle confidential information with professionalism.
• Able to multitask and work effectively in a fast-paced environment.
• Skills in prompting AI systems and assessing output quality.
• Ability to leverage AI to ideate, develop and scale to the needs of the needs of the department.

Required Experience

• Bachelor’s degree in human resources, Business Administration, or a related field.
• Minimum 2 years of experience in HR administration or payroll support.

Tungsten Automation Corporation is an Equal Opportunity Employer M/F/Disability/Vets