HR-Payroll Officer

Private Advertiser; Iskandar Puteri; On-site; MYR 39,000 - 61,000; Full time

Job summary

Private Advertiser is seeking a payroll professional to manage the company's monthly payroll process for all employees in Malaysia. The role emphasizes accuracy, timeliness and confidentiality.

You will verify attendance, overtime, allowances, deductions, and statutory contributions, prepare payroll reports for HR and management, and respond to employee payroll enquiries while ensuring compliance with Malaysian payroll laws and company policies.

Qualifications

• Diploma or Bachelor's in HR, Accounting, Finance, Business Administration, or related field.
• 2–3 years payroll experience, preferably in manufacturing or large workforce.
• Familiarity with Malaysian payroll laws and statutory requirements.
• Experience with payroll systems and attendance management systems.
• Strong Excel skills and payroll reconciliation.

Responsibilities

• Manage end-to-end monthly payroll for all employees.
• Verify attendance, overtime, allowances, deductions, and other payroll data.
• Ensure accurate calculation of basic salary, overtime, allowances, incentives, commissions.
• Process new joiners, resignations, transfers, promotions, and salary adjustments.
• Conduct payroll reconciliation before management approval.
• Respond to payroll enquiries from employees.
• Prepare monthly payroll reports for HR and management.
• Maintain payroll master data and proper filing of records.
• Maintain filing of payroll reports and statutory records.

Skills

Excel skills

Payroll systems

Attention to detail

Confidentiality

Time management

Education

Diploma or Bachelor's degree

Tools

Payroll software

Attendance management system

Job description

Responsible for managing 3 company's monthly payroll process accurately, timely, and confidentially, including salary calculation, attendance, overtime, allowances, deductions, statutory contributions, payroll records, and employee payroll enquiries. The position ensures payroll practices comply with company policies and applicable Malaysian employment and statutory requirements.

Key responsibilities

Manage the end-to-end monthly payroll process for all employees

Verify attendance, lateness, unpaid leave, overtime, public holiday work, allowances, deductions, and other payroll-related information

Ensure accurate calculation of basic salary, overtime, allowances, incentives, commissions, deductions, and other payments

Process new joiners, resignations, transfers, promotions, salary adjustments, and other employee movements in the payroll system

Conduct payroll reconciliation and verification before submission for management approval

Respond to employees' payroll and salary-related enquiries professionally

Prepare monthly payroll reports for HR and Management

Maintain accurate employee payroll master data and ensure payroll system records are updated and properly maintained

Maintain proper filing of payroll reports, statutory records, approvals, and supporting documents

About you

Diploma or Bachelor's Degree in Human Resources, Accounting, Finance, Business Administration, or a related field

Minimum 2-3 years of payroll experience, preferably in a manufacturing or large workforce environment

Familiarity with Malaysian payroll and statutory requirements

Experience with payroll systems and attendance management systems

Good knowledge of Malaysian payroll practices and statutory contributions

Strong Excel skills, including VLOOKUP/XLOOKUP, SUMIF/COUNTIF, Pivot Tables, IF formulas, and payroll reconciliation

High level of accuracy and attention to detail

Strong integrity and confidentiality

Good time management and ability to meet strict payroll deadlines

Able to work independently and handle sensitive employee information

Why Join Us

• Attractive remuneration package
• Annual Wage Supplement (AWS)
• Performance Bonus
• Attendance Allowance
• Free Meal Provided
• Free Parking
• Supportive and collaborative working environment