Human Resource and Admin Executive

Private Advertiser; Seberang Perai; On-site; MYR 36,000 - 60,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a responsible HR Executive to support branch HR operations, focusing on driver payroll, attendance, and HR documentation. You will liaise with Operations, Safety, Workshop, Admin, and Branch Management to keep processes smooth.

The role requires a Diploma or Degree in HRM or related field, 1–2 years HR experience, knowledge of Malaysian statutory requirements (EPF/SOCSO/EIS/PCB), and proficiency in Excel and HR/payroll systems.

Qualifications

• Diploma or Degree in HRM or related field.
• 1–2 years HR experience.
• Knowledge of Malaysian statutory requirements: EPF, SOCSO, EIS, PCB, and Employment Act 1955.

Responsibilities

• Prepare and check driver payroll data and supporting documents.
• Monitor and verify staff attendance, leave records, and overtime submission.
• Assist Branch Manager with branch-level HR matters and employee relations.

Skills

Payroll accuracy

Multilingual (Eng BM Mandarin)

Education

Diploma or Degree in HRM/Business Administration

Tools

Excel

HR/payroll systems

Job description

We are looking for a responsible and detail-oriented HR Executive to support our branch HR operations, especially in driver payroll, staff attendance, employee relations, HR documentation, and coordination with the Central HR Department.

This role is suitable for candidates who enjoy a hands-on HR environment and are willing to work closely with Operations, Safety, Workshop, Admin, and Branch Management.

Key Responsibilities

Prepare and check driver payroll data, including trip records, attendance, allowance, deductions, and related supporting documents.

Monitor and verify staff attendance, leave records, medical certificates, lateness, absenteeism, and overtime submission.

Assist Branch Manager in handling branch-level HR matters, staff issues, driver disputes, and employee concerns.

Maintain proper HR documentation, including personal files, attendance records, payroll supporting documents, warning letters, disciplinary records, and internal forms.

Coordinate with Central HR on payroll cut-off dates, statutory matters, disciplinary procedures, recruitment updates, and employee confirmation matters.

Support recruitment, onboarding, resignation, termination, and employee movement documentation at branch level.

Ensure branch HR practices comply with company policies and Malaysian employment requirements.

Work closely with Operation, Safety, Workshop, and Admin teams to ensure smooth manpower and workforce coordination.

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or related field.

Minimum 1–2 years of HR experience, preferably in payroll, attendance, HR admin, or employee relations.

Basic knowledge of Malaysian statutory requirements such as EPF, SOCSO, EIS, PCB, and Employment Act 1955. EPF employer responsibilities include accurate monthly deductions and timely remittance, while PCB/MTD is handled through employer monthly salary deduction for employee income tax purposes.

Experience in logistics, transportation, manufacturing, warehouse, or operations-based environment will be an added advantage.

Able to handle driver-related matters professionally and firmly.

Good attention to detail, especially in payroll checking and attendance verification.

Able to communicate in English, Bahasa Malaysia, and Mandarin will be an advantage.

Proficient in Microsoft Excel and basic HR/payroll systems.

Able to work independently and coordinate with both branch management and HQ HR.

We Are Looking For Someone Who Is

Careful with numbers and payroll details.

Firm but fair when handling employee issues.

Responsible, organized, and able to follow deadlines.

Comfortable working in a branch operation environment.

Willing to learn HR compliance, payroll process, and disciplinary handling.

Able to communicate with drivers, staff, supervisors, and managers professionally.