HR Executive

Private Advertiser; Butterworth; On-site; MYR 40,000 - 58,000; Full time

Job summary

Private Advertiser is seeking an HR/payroll officer to manage monthly payroll, statutory submissions, and HR operations in Malaysia. The role covers disciplinary matters, foreign workers accommodation, and maintaining HR records.

The ideal candidate will oversee onboarding, compliance with labour laws, and external agency liaison. Applicants should have a diploma or bachelor’s in HR/BA with at least 2 years' experience, strong MS Office skills, and good communication.

Qualifications

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, or related field.

Responsibilities

• Manage the monthly payroll process accurately and on time.
• Handle statutory submissions including EPF, SOCSO, EIS, PCB, HRD Corp, and other related compliance matters.
• Administer employee disciplinary matters, including preparing warning letters, show cause letters, domestic inquiries, and maintaining disciplinary records.
• Manage foreign workers' accommodation, including hostel administration, occupancy records, inspections, and compliance with company policies and regulatory requirements.
• Maintain employee personal files and HR documentation.
• Ensure compliance with the Employment Act and other relevant labour laws.
• Support employee onboarding, confirmation, resignation, and other HR operational activities.
• Prepare HR reports and maintain accurate HR records.
• Liaise with government authorities and external agencies on HR-related matters.
• Assist with other HR and administrative duties as assigned.

Skills

Payroll processing

Statutory submissions

HR administration

Disciplinary matters

Education

Diploma or Bachelor's in HR/BA

Tools

MS Office

Job description

Manage the monthly payroll process accurately and on time.

Handle statutory submissions, including EPF, SOCSO, EIS, PCB, HRD Corp, and other related compliance matters.

Administer employee disciplinary matters, including preparing warning letters, show cause letters, domestic inquiries, and maintaining disciplinary records.

Manage foreign workers' accommodation, including hostel administration, occupancy records, inspections, and compliance with company policies and regulatory requirements.

Maintain employee personal files and HR documentation.

Ensure compliance with the Employment Act and other relevant labour laws.

Support employee onboarding, confirmation, resignation, and other HR operational activities.

Prepare HR reports and maintain accurate HR records.

Liaise with government authorities and external agencies on HR-related matters.

Assist with other HR and administrative duties as assigned.

Requirements

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

At least 2 years of relevant HR experience.

Hands-on experience in payroll processing and statutory submissions.

Good knowledge of Malaysian Employment Act and labour regulations.

Experience handling employee disciplinary matters is an added advantage.

Experience managing foreign workers and hostel administration is preferred.

Proficient in Microsoft Office applications.

Good communication and interpersonal skills.

Responsible, organized, able to maintain confidentiality, and capable of working independently.