HR ASSISTANT

RH RIDER HUB MOTOR (M) SDN BHD; Ipoh; On-site; MYR 39,000 - 61,000; Full time

Job summary

RH RIDER HUB MOTOR (M) SDN BHD in Malaysia is seeking an HR Administrator to manage employee records, assist payroll and recruitment, and support onboarding and offboarding processes.

You will handle HR documentation, attendance, leave, and disciplinary records while ensuring confidentiality and professional communication across levels.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or related field.
• 1–2 years of relevant HR experience preferred.
• Fresh graduates with strong interest in HR may also be considered.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Good communication and interpersonal skills.

Responsibilities

• Maintain and update employee personal files and HR records.
• Prepare employment contracts, confirmation letters, resignation letters and other HR documents.
• Maintain attendance, leave, medical certificates and other documentation.
• Assist with onboarding and offboarding of employees.
• Prepare HR databases and HR reports.
• Assist payroll and statutory matters (EPF, SOCSO, EIS, PCB).
• Assist recruitment: post ads, screen candidates, coordinate interviews.
• Handle employee relations and disciplinary documentation.

Skills

Communication skills

Interpersonal skills

Organisational skills

Confidentiality

Attention to detail

Education

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or related field

Tools

Microsoft Office

Excel

Word

HRIS / payroll software

Job description

Maintain and update employee personal files and HR records.

Prepare employment contracts, confirmation letters, resignation acceptance letters, warning letters and other HR-related documents.

Maintain records of employee attendance, leave, medical certificates and other employee documentation.

Assist with onboarding and offboarding of employees.

Prepare and maintain employee databases and HR reports.

Ensure HR documents are properly filed and kept confidential.

Attendance & Leave Management

Monitor daily employee attendance, punctuality and absenteeism.

Check and maintain attendance records.

Monitor late-coming, early departure and unauthorised absence.

Process annual leave, medical leave and other leave applications.

Follow up with employees regarding missing attendance or supporting documents.

Prepare attendance reports for management and payroll purposes.

Payroll & Statutory Matters

Assist with monthly payroll preparation.

Assist in calculating salary, overtime, unpaid leave, allowances, commissions and deductions.

Assist with EPF, SOCSO, EIS and PCB-related payroll matters.

Maintain proper payroll records and supporting documents.

Liaise with relevant government agencies or service providers when required.

Recruitment

Assist management with recruitment and hiring activities.

Prepare and post job advertisements on JobStreet and other recruitment platforms.

Screen candidates and arrange interviews.

Conduct initial candidate communication and basic interviews where required.

Coordinate interview schedules with management.

Prepare employment documents for successful candidates.

Employee Relations

Assist management in handling employee attendance, discipline and workplace issues.

Communicate Company policies and procedures to employees.

Assist in preparing show-cause letters, warning letters and other disciplinary documents.

Maintain proper records of disciplinary matters.

Handle employee enquiries professionally and confidentially.

Assist management in implementing Company policies and the Employee Handbook.

General HR & Administration

Assist in maintaining Company HR policies and procedures.

Assist with staff training and orientation.

Maintain records of staff licences, certificates and other employment-related documents where applicable.

Assist with staff welfare activities and Company events.

Perform other HR and administrative duties assigned by management.

Job Requirements

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.

At least 1–2 years of relevant HR experience is preferred.

Fresh graduates with strong interest in HR may also be considered.

Good knowledge of Microsoft Office, especially Excel and Word.

Good communication and interpersonal skills.

Good organisational and administrative skills.

Able to maintain confidentiality of employee and Company information.

Responsible, detail-oriented and able to work independently.

Able to communicate effectively with employees at different levels.

Good knowledge of Malaysian employment practices and HR procedures will be an advantage.

Able to handle multiple tasks and work under deadlines.

Preferred Skills

Candidates with experience in the following areas will have an added advantage:

Payroll processing

EPF / SOCSO / EIS / PCB

Attendance and leave management

Recruitment

Employment Act 1955

Employee disciplinary procedures

HR documentation

JobStreet recruitment

Microsoft Excel

HRIS / payroll software

Personal Attributes

We are looking for someone who is:

Responsible and trustworthy

Strict but fair when dealing with employee matters

Detail-oriented

Proactive and willing to learn

Good at communicating with staff

Able to maintain confidentiality

Organised and systematic

Mature and professional

Able to work independently

Comfortable handling employee issues and difficult situations