HR Support & Corporate Documentation

Hairstory International; Penang; On-site; MYR 27,000 - 45,000; Full time

Job summary

Hairstory International is seeking a responsible HR & Admin Assistant to support our HR department across our group of companies, handling HR administration, company documentation and daily administrative operations.

Key duties include recruitment coordination, onboarding, maintaining employee records and contracts, monitoring attendance, ensuring confidential handling of information, and organizing company records across multiple entities. Fresh graduates are encouraged to apply.

Qualifications

• Diploma or Degree in HR or Business Administration.
• Experience in HR administration or office administration is an advantage.
• Proficient in Microsoft Word, Excel and general office applications.
• Strong organizational skills with attention to detail.

Responsibilities

• Assist in recruitment coordination, interview arrangements and onboarding.
• Prepare and maintain employee records, offer letters and employment contracts.
• Assist in monitoring attendance, leaves and HR systems.
• Maintain accurate HR documents and confidential information.
• Support daily HR administration activities.
• Organize and update company records and administrative files.
• Update company information including SSM details and directors.
• Update and compile bank account information and documentation.
• Maintain a systematic filing system for multiple companies.
• Monitor document expiry dates and renewals.

Skills

Organizational skills

Attention to detail

Communication skills

Coordination

Confidential information handling

Education

Diploma or Degree in HR/Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible, organized and detail-oriented HR & Admin Assistant to support our HR Department in managing HR administration, company documentation and daily administrative operations across our group of companies.

Key responsibilities

Assist in recruitment coordination, interview arrangements and employee onboarding.

Prepare and maintain employee records, offer letters, employment contracts and confirmation letters.

Assist in monitoring employee attendance, leave records and HR systems.

Ensure HR documents and employee information are accurate, updated and properly maintained.

Support daily HR administrative activities.

Organize, maintain and update company records, documents and administrative files.

Maintain company information, including SSM registration details, business addresses, directors' particulars and corporate records.

Compile and update company bank account information and related documentation.

Establish and maintain a systematic filing system for multiple companies.

Monitor document expiry dates, renewals and necessary updates.

About you

Diploma or Degree in Human Resources, Business Administration or related fields.

Experience in HR administration, office administration or documentation is an advantage.

Proficient in Microsoft Word, Excel and general office applications.

Strong organizational skills with good attention to detail.

Able to manage multiple tasks and company records systematically.

Responsible, proactive, independent and willing to learn.

Good communication and coordination skills.

Able to handle confidential information professionally.

Fresh graduates are encouraged to apply.