HR & Admin Executive

PEMBINAAN TAJRI SDN BHD; Petaling Jaya; On-site; MYR 36,000 - 54,000; Full time

Job summary

PEMBINAAN TAJRI SDN BHD in Selangor is seeking an HR & Admin Executive to support daily office administration and HR activities. You will work closely with management and various departments to ensure smooth coordination of HR matters, recruitment, employee records, and compliance.

Responsibilities include end-to-end recruitment, onboarding, documentation, employee records, leave and attendance, and daily office operations.

Qualifications

• Diploma or degree in Human Resources, Business Administration, or related field.
• 1–3 years of HR, administration, or coordination experience.
• Experience in construction, engineering, or related industries is an advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong written and verbal communication skills.
• Excellent organizational, coordination and time-management abilities.
• Detail-oriented with good documentation and filing skills.
• Able to work independently and manage multiple tasks.
• Fresh graduates with relevant qualifications are welcome to apply.

Responsibilities

• Assist end-to-end recruitment, including job postings, screening and interview arrangements.
• Coordinate interviews and communicate with candidates regarding schedules and employment matters.
• Prepare and coordinate Letters of Offer, employment contracts, addendums and staff documents.
• Assist onboarding, staff documentation and maintenance of personal files.
• Maintain employee records: leave, attendance, medical leave, training and competency records.
• Assist with employee confirmation, transfers, resignations and termination documentation.
• Coordinate staff submissions with authorities as required.
• Handle daily office administration and operational support.
• Manage incoming/outgoing correspondence, emails, letters, courier and general office matters.
• Maintain proper hardcopy and softcopy filing and document control.

Skills

HR

Administration

Coordination

Communication

Time management

Detail-oriented

Independence

Education

Diploma/Degree in HR

Tools

Microsoft Office

Excel

Word

Job description

We are looking for a responsible, organised and detail-oriented HR & Admin Executive to support our daily office administration and HR activities. The successful candidate will work closely with management and various departments to ensure smooth coordination of HR matters, recruitment, employee records, office administration, documentation and compliance requirements.

Key responsibilities

Assist with the end-to-end recruitment process, including job posting, candidate screening, interview arrangements and follow-up.

Coordinate interviews and communicate with candidates regarding interview schedules and employment matters.

Prepare and coordinate Letter of Offer (LOA), employment contracts, addendums and other staff-related documents.

Assist with new employee onboarding, staff documentation and maintenance of employee personal files.

Maintain and update employee records, including leave, attendance, medical leave, training and competency records.

Assist with employee confirmation, transfer, resignation and termination documentation.

Coordinate staff-related submissions and registrations with relevant authorities, where required.

Handle daily office administration and operational support.

Manage incoming and outgoing correspondence, emails, letters, courier and general office matters.

Maintain proper hardcopy and softcopy filing and document control.

About you

Diploma / Degree in Human Resources, Business Administration, Management or related field.

1–3 years of relevant experience in HR, administration or coordination is preferred.

Experience in construction, engineering or related industries is an advantage.

Good working knowledge of Microsoft Office, especially Excel and Word.

Good written and verbal communication skills.

Strong organisational, coordination and time-management skills.

Detail-oriented with good documentation and filing skills.

Able to work independently and manage multiple tasks effectively.

Responsible, proactive and able to meet deadlines.

Fresh graduates with relevant qualifications are welcome to apply.