HR & ADMIN EXECUTIVE

PMA Manufacturing Sdn Bhd; Batu Kawan; On-site; MYR 48,000 - 72,000; Full time

Job summary

PMA Manufacturing Sdn Bhd is seeking a responsible HR & Administration Executive to manage day-to-day HR operations, employee administration, recruitment, payroll support and general office duties.

The candidate should be detail-oriented, able to work independently, maintain confidentiality and coordinate with employees, management and external parties. Mandarin-speaking candidates will have an added advantage.

Qualifications

• Diploma or degree in HRM or business administration.
• Minimum 3 years HR and admin experience.
• Hands-on HR operations, recruitment and office administration.
• Payroll knowledge and HR statutory requirements are an advantage.

Responsibilities

• Manage day-to-day HR operations and employee records.
• Assist payroll processing and HR documentation.
• Support recruitment and onboarding processes.
• Coordinate training with HRD Corp and external providers.
• Handle general admin and office coordination tasks.
• Maintain confidentiality of information and ensure compliance.

Skills

Communication skills

Organizational skills

Confidentiality

Independent working

Multitasking

Problem-solving

Education

Diploma or Bachelor's Degree in Human Resource Management / Business Administration

Tools

Microsoft Office

Excel

Word

Job description

We are looking for a responsible, organised and hands-on HR & Administration Executive to join our team. The successful candidate will be responsible for managing day-to-day HR operations, employee administration, recruitment, payroll support and general office administration.

This role requires someone who is detail-oriented, able to work independently, maintain confidentiality and effectively coordinate with employees, management, departments and external parties.

1. Human Resources & Employee Administration

Manage day-to-day HR operations and employee administration.

Maintain accurate and up-to-date employee records, personal files and HR documentation.

Manage employee attendance, leave, claims, medical benefits and related records.

Assist with monthly payroll processing and payroll-related administration.

Prepare HR reports, organisation charts, memos and other HR-related documents for Management.

Assist in maintaining and updating HR policies, procedures and SOPs.

Maintain confidentiality of employee and company information.

2. Recruitment & Onboarding

Assist in the end-to-end recruitment process, including job posting, candidate screening, interview coordination.

Coordinate interview schedules and communicate with candidates.

Prepare employment and onboarding documentation for new employees.

Conduct new employee orientation and assist with induction programmes.

Coordinate workstation, system account, access card and other requirements for new employees.

Assist in providing necessary training and ensuring new employees understand company policies and procedures.

3. Employee Relations & Performance

Assist Management in handling employee relations and disciplinary matters.

Support performance management and employee evaluation processes.

Assist in addressing employee queries and HR-related matters.

Coordinate employee engagement activities, company events and staff welfare initiatives.

4. Training & Development

Coordinate employee training and development programmes.

Maintain proper training records and documentation.

Handle HRD Corp related matters, including training applications, claims and supporting documents.

Coordinate with training providers and relevant external parties.

5. Offboarding & Exit Management

Coordinate employee resignation and offboarding processes.

Coordinate the return of company assets, access cards, equipment and other company property.

Ensure proper deactivation of company accounts and access upon employee departure.

Maintain proper records of employee separation.

6. Compliance & HR Documentation

Assist with HR audits and ensure proper maintenance of HR documentation.

Support HR compliance requirements and relevant statutory matters.

Assist with HR-related requirements under ISO, HACCP and GMP systems.

Assist in preparing documentation and records required for audits and inspections.

Handle HR & Admin documentation relating to foreign workers.

7. General Administration & Office Management

Handle day-to-day general administrative and office coordination matters.

Oversee office supplies, stationery and other administrative requirements.

Monitor office equipment and coordinate maintenance and repairs when required.

Handle incoming and outgoing mail, courier arrangements and general phone enquiries.

Draft, format and distribute internal memos, letters, reports and administrative documents.

Maintain a proper and organised filing system for HR and administrative records.

Assist in meetings, company activities, events and other administrative arrangements.

Monitor company store and assist with annual disposal activities.

Provide general administrative support to ensure smooth daily office operations.

Perform any other HR & Administrative duties as assigned by Management.

Requirements

Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.

Minimum 3 years of relevant experience in HR & Administration.

Hands-on experience in HR operations, recruitment, employee administration and general office administration.

Knowledge of payroll processing and HR-related statutory requirements will be an advantage.

Familiarity with HRD Corp matters is an added advantage.

Good knowledge of Microsoft Office, especially Excel and Word.

Good communication and interpersonal skills.

Strong organisational skills with good attention to detail.

Able to work independently and manage multiple tasks effectively.

Mature, responsible and able to maintain confidentiality.

Good problem-solving and coordination skills.

Mandarin-speaking candidates will have an added advantage due to constant communication with China-based agents & vendors.

Candidates with strong hands-on HR & Administration experience are encouraged to apply.